Fe/male Switch: Your Startup Facilitator & Incubator for Women

Top 10 Alternatives to Smartsheet in 2025

Smartsheet remains a popular work management solution, but there are numerous alternatives offering unique features that cater to varying business needs. This article explores the top 10 Smartsheet alternatives in 2025 based on their key features, pricing, and value propositions.

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1. monday.com

Pricing: Offers a free plan for up to 2 users; paid plans start at around $9 per seat/month.
Key Features: Customizable dashboards, multiple project views (Kanban, Gantt, Calendar), automation capabilities, team collaboration tools, integrations with other popular apps.
Why Choose It?: Provides robust project management capabilities with a user-friendly interface, often cited for its flexibility and visual approach, which is an advantage over Smartsheet’s spreadsheet-based style. Learn more about monday.com

2. ClickUp

Pricing: Free plan available, paid plans start at about $7 per user per month.
Key Features: Highly customizable dashboards, workflows, multiple project views, task management, time tracking, automation tools, integrations.
Why Choose It?: ClickUp is praised for its extensive customization and its ability to replace multiple tools, consolidating many functionalities into one platform which is ideal for startups and small businesses. Explore ClickUp

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3. Asana

Pricing: Free for basic use; paid plans begin around $10.99 per user per month.
Key Features: Task assignment, deadline tracking, customizable views (List, Board, Calendar), team communication, workflow automation, integrations.
Why Choose It?: Provides a strong balance between ease of use and powerful features, suitable for teams that need a user-friendly approach to task management and project organization. Learn more about Asana

4. Wrike

Pricing: Free plan available for small teams, paid plans start around $9.80 per user per month
Key Features: Project planning with Gantt charts and calendars, workload management, customizable dashboards, reporting tools, time tracking, integrations.
Why Choose It?: Wrike offers robust features for complex projects, along with advanced reporting and resource management capabilities. Explore Wrike

5. Microsoft Project

Pricing: Available through various plans, starting at approximately $10 per user per month.
Key Features: Gantt charts, resource and task allocation tools, integration with Power BI and other Microsoft products, project templates, advanced scheduling capabilities.
Why Choose It?: Ideal for companies already using the Microsoft ecosystem, offering strong scheduling and resource management features. Learn more about Microsoft Project

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6. ProofHub

Pricing: Flat pricing plans, starting around $50 per month for up to 5 users.
Key Features: Task management, time tracking, proofing, reporting, communication tools.
Why Choose It?: ProofHub provides an integrated platform for team collaboration, project tracking, and file management, a great fit for teams seeking a more comprehensive solution than Smartsheet. Explore ProofHub

7. ProjectManager

Pricing: Plans start around $22 per user/month.
Key Features: Gantt charts, multiple project views (list, board, calendar), real-time dashboards, resource management, customizable workflows.
Why Choose It?: Offers a good balance of features, including Gantt charts, multiple project views, and robust reporting tools making it a strong contender against Smartsheet. Discover ProjectManager

8. Trello

Pricing: Free plan available, paid plans begin at approximately $5 per user per month.
Key Features: Kanban boards for visual workflow management, task cards and lists, collaboration tools, customizable workflows, integrations.
Why Choose It?: Excels in its simplicity and visual approach to project management and is ideal for teams that need an easy and flexible system. Learn more about Trello

9. Zoho Projects

Pricing: Free plan available, paid plans start around $5 per user per month.
Key Features: Task lists and dependencies, Gantt charts, time tracking and timesheets, collaboration features, integration with other Zoho apps.
Why Choose It?: Offers a comprehensive set of tools at a competitive price point, and for businesses invested in the Zoho ecosystem, it provides seamless integration. Explore Zoho Projects

10. Celoxis

Pricing: Plans start around $25 per user per month.
Key Features: Project planning, resource management and reallocation, budget and cost tracking, customizable dashboards and reports, time and expense tracking.
Why Choose It?: Celoxis is a powerful tool that provides project management and resource planning capabilities, making it a great option for large teams with complex project needs. Discover Celoxis

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FAQ

1. What is the best Smartsheet alternative for visual project management?

monday.com is considered one of the best alternatives due to its highly flexible and visual project management capabilities. Learn more about monday.com

2. Which Smartsheet alternative offers extensive customization?

ClickUp is highly praised for its extensive customization options, making it a great choice for various team needs. Explore ClickUp

3. What Smartsheet alternative is user-friendly for task management?

Asana is known for its user-friendly interface, particularly for task management and project organization. Discover Asana

4. Which Smartsheet alternative is best for enterprise-level work management?

Wrike provides robust features for managing complex projects, making it ideal for enterprise-level work management. Learn more about Wrike

5. What is the top Smartsheet alternative for users in the Microsoft ecosystem?

Microsoft Project is the best alternative for users in the Microsoft ecosystem, offering advanced project management features. Discover Microsoft Project

6. Which alternative provides an all-in-one project management and team collaboration solution?

ProofHub is an all-in-one tool that helps with planning, communication, execution, and project monitoring. Explore ProofHub

7. What Smartsheet alternative offers real-time dashboards?

ProjectManager provides real-time dashboards along with multiple project views and customizable workflows. Learn more about ProjectManager.com

8. Which Smartsheet alternative uses a simple Kanban board approach?

Trello is well known for its simplicity and Kanban board approach, making workflow management easy and visual. Discover Trello

9. What Smartsheet alternative integrates well with other Zoho apps?

Zoho Projects offers extensive integration with other Zoho apps and provides a comprehensive project management toolkit. Explore Zoho Projects

10. Which Smartsheet alternative is suited for large teams with complex project needs?

Celoxis is suitable for large teams and complex projects with its powerful project management and resource planning capabilities. Learn more about Celoxis

References

About the Author

Violetta Bonenkamp, also known as MeanCEO, is an experienced startup founder with an impressive educational background including an MBA and four other higher education degrees. She has over 20 years of work experience across multiple countries, including 5 years as a solopreneur and serial entrepreneur. She’s been living, studying and working in many countries around the globe and her extensive multicultural experience has influenced her immensely.

Violetta is a true multiple specialist who has built expertise in Linguistics, Education, Business Management, Blockchain, Entrepreneurship, Intellectual Property, Game Design, AI, SEO, Digital Marketing, cyber security and zero code automations. Her extensive educational journey includes a Master of Arts in Linguistics and Education, an Advanced Master in Linguistics from Belgium (2006-2007), an MBA from Blekinge Institute of Technology in Sweden (2006-2008), and an Erasmus Mundus joint program European Master of Higher Education from universities in Norway, Finland, and Portugal (2009).

She is the founder of Fe/male Switch, a startup game that encourages women to enter STEM fields, and also leads CADChain, and multiple other projects like the Directory of 1,000 Startup Cities with a proprietary MeanCEO Index that ranks cities for female entrepreneurs. Violetta created the "gamepreneurship" methodology, which forms the scientific basis of her startup game. She also builds a lot of SEO tools for startups. Her achievements include being named one of the top 100 women in Europe by EU Startups in 2022 and being nominated for Impact Person of the year at the Dutch Blockchain Week. She is an author with Sifted and a speaker at different Universities. Recently she published a book on Startup Idea Validation the right way: from zero to first customers and beyond and launched a Directory of 1,500+ websites for startups to list themselves in order to gain traction and build backlinks.

For the past several years Violetta has been living between the Netherlands and Malta, while also regularly traveling to different destinations around the globe, usually due to her entrepreneurial activities. This has led her to start writing about different locations and amenities from the POV of an entrepreneur. Here’s her recent article about the best hotels in Italy to work from.

About the Publication

Fe/male Switch is an innovative startup platform designed to empower women entrepreneurs through an immersive, game-like experience. Founded in 2020 during the pandemic "without any funding and without any code," this non-profit initiative has evolved into a comprehensive educational tool for aspiring female entrepreneurs.The platform was co-founded by Violetta Shishkina-Bonenkamp, who serves as CEO and one of the lead authors of the Startup News branch.

Mission and Purpose

Fe/male Switch Foundation was created to address the gender gap in the tech and entrepreneurship space. The platform aims to skill-up future female tech leaders and empower them to create resilient and innovative tech startups through what they call "gamepreneurship". By putting players in a virtual startup village where they must survive and thrive, the startup game allows women to test their entrepreneurial abilities without financial risk.

Key Features

The platform offers a unique blend of news, resources,learning, networking, and practical application within a supportive, female-focused environment:

Skill Lab: Micro-modules covering essential startup skills
Virtual Startup Building: Create or join startups and tackle real-world challenges
AI Co-founder (PlayPal): Guides users through the startup process
SANDBOX: A testing environment for idea validation before launch
Wellness Integration: Virtual activities to balance work and self-care
Marketplace: Buy or sell expert sessions and tutorials

Impact and Growth

Since its inception, Fe/male Switch has shown impressive growth:

3,000+ female entrepreneurs in the community
100+ startup tools built
5,000+ pieces of articles and news written

Partnerships

Fe/male Switch has formed strategic partnerships to enhance its offerings. In January 2022, it teamed up with global website builder Tilda to provide free access to website building tools and mentorship services for Fe/male Switch participants.

Recognition

Fe/male Switch has received media attention for its innovative approach to closing the gender gap in tech entrepreneurship. The platform has been featured in various publications highlighting its unique "play to learn and earn" model.

Violetta Bonenkamp

2025-06-18 15:06 Top Alternatives