Top 10 Alternatives to Todoist in 2025

As Todoist continues to be a popular choice for task management, 2025 brings forth a variety of powerful alternatives, each offering unique features and capabilities. Whether you're looking for specialized tools, better pricing, or enhanced integration, this list explores the top 10 Todoist alternatives, comparing them on key data points like pricing, features, and target audience.

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1. ClickUp

Description: ClickUp is an all-in-one project management platform that offers a wide range of features, including task management, project tracking, time management, and more. It's known for its flexibility and customization options.
Data Points:
AI-Powered: ClickUp offers AI features to assist with task management.
Customizable Views: Provides multiple views like List, Board, Calendar, Gantt, etc.
Time Tracking: Built-in time tracking to monitor task durations.
Collaboration: Robust team collaboration tools including comments, mentions, and shared docs.
Pricing: Offers a free plan with paid plans starting from $7 per user per month.
Website: Learn more about ClickUp

2. Trello

Description: Trello is a visual project management tool based on the Kanban system. It's known for its simplicity and ease of use, using boards, lists, and cards to organize tasks.
Data Points:
Kanban Style: Uses a simple drag-and-drop Kanban interface.
Visual Organization: Very visual and easy to understand for new users.
Collaboration: Allows team collaboration on boards with comments and file attachments.
Power-Ups: Integrations with many other apps through "Power-Ups."
Pricing: Free plan available, paid plans from $5 per user per month.
Website: Explore Trello

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3. Microsoft To Do

Description: Microsoft To Do is a simple task management app integrated into the Microsoft ecosystem. It's great for personal task management and collaboration within Microsoft teams.
Data Points:
Microsoft Integration: Seamlessly integrates with Outlook, Teams, and other Microsoft apps.
List Sharing: Easy list sharing and collaboration with others.
Smart Lists: Intelligent lists that automatically organize tasks.
Cross-Platform: Available on various platforms, including web, desktop, and mobile.
Pricing: Free with a Microsoft account.
Website: Learn more about Microsoft To Do

4. Asana

Description: Asana is a work management platform that helps teams manage projects and tasks efficiently. It offers a variety of features for team collaboration and workflow management.
Data Points:
Project Tracking: Provides timelines, boards, and lists for project management.
Task Dependencies: Allows for setting task dependencies to streamline workflows.
Team Collaboration: Facilitates team communication with task comments and project discussions.
Integrations: Connects with other tools like Slack, Google Drive, and more.
Pricing: Offers a basic free plan, with paid plans starting from $10.99 per user per month.
Website: Discover Asana

5. TickTick

Description: TickTick is a feature-rich to-do list and task manager app designed to enhance productivity. It includes a built-in Pomodoro timer and calendar integration.
Data Points:
Pomodoro Timer: Includes a built-in Pomodoro timer for focus-driven productivity.
Calendar Integration: Syncs with your calendar to show tasks alongside events.
Habit Tracking: Allows for tracking daily habits.
Location Reminders: Supports location-based reminders.
Pricing: Free version available, with premium plans from $2.99 per month.
Website: Learn more about TickTick

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6. Any.do

Description: Any.do is a task management app designed to manage personal, family, and team tasks in one place. It emphasizes ease of use and integrates with calendars.
Data Points:
Calendar Integration: Integrates with your calendar for effective scheduling.
Personal and Team: Suitable for both individual and team task management.
Cross-Platform: Available on various devices and platforms.
Grocery Lists: Includes a feature for managing shopping lists.
Pricing: Free plan available, premium plans starting at $2.99 per month.
Website: Explore Any.do

7. Remember The Milk

Description: Remember The Milk is a simple and effective to-do list app focusing on task sharing and reminders.
Data Points:
Task Sharing: Easy task sharing and collaboration with others.
Reminders: Powerful and customizable reminders.
Smart Lists: Creates smart lists based on tags, dates, and other criteria.
Integration: Integrates with Google Calendar, Evernote, and other apps.
Pricing: Free plan available, premium plans from $3.33 per month.
Website: Discover Remember The Milk

8. Notion

Description: Notion is an all-in-one workspace that combines note-taking, project management, and database features. It's known for its flexibility and customization.
Data Points:
All-in-One: Combines note-taking, project management, and database tools.
Customizable: Highly customizable for various workflows.
Templates: Offers numerous templates for different use cases.
Collaboration: Robust features for team collaboration.
Pricing: Free plan available, paid plans starting at $8 per user per month.
Website: Learn more about Notion

9. Google Tasks

Description: Google Tasks is a simple to-do list app that integrates seamlessly with Google Workspace.
Data Points:
Google Workspace: Direct integration with Gmail, Google Calendar, etc.
Simple Interface: Easy and straightforward to use.
Subtasks: Allows for creating subtasks within larger tasks.
Cross-Platform: Available on web, Android, and iOS.
Pricing: Free with a Google account.
Website: Learn more about Google Tasks

10. Basecamp

Description: Basecamp is a project management tool focusing on team collaboration and communication. It's good for small teams looking for a simple project management system.
Data Points:
Team Communication: Focus on team collaboration with message boards and real-time chat.
Project Organization: Organizes projects with to-do lists, calendars, and file storage.
Simple Setup: Easy to set up and use without extensive training.
Client Access: Allows for client access to relevant projects.
Pricing: $15-$299 a month.
Website: Discover Basecamp

These alternatives offer a variety of features and approaches to task and project management, allowing you to choose the best fit for your needs in 2025.

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FAQ

1. What is ClickUp and why is it a good alternative to Todoist?

ClickUp is an all-in-one project management platform known for its flexibility and customization, offering features like AI-powered task management, customizable views, and built-in time tracking. Learn more about ClickUp

2. How does Trello differ from Todoist?

Trello uses a visual Kanban-style interface ideal for users who prefer drag-and-drop task management and includes features like Power-Ups for app integrations. Discover Trello

3. What makes Microsoft To Do a good fit for Microsoft ecosystem users?

Microsoft To Do integrates seamlessly with Outlook, Teams, and other Microsoft apps, making it ideal for users already using the Microsoft ecosystem. Learn more about Microsoft To Do

4. Why should teams consider Asana over Todoist?

Asana offers extensive project tracking, task dependencies, and integration with tools like Slack and Google Drive, making it well-suited for team collaboration. Explore Asana

5. What unique features does TickTick offer?

TickTick includes unique productivity features such as a built-in Pomodoro timer, calendar integration, and habit tracking, catering to both task management and personal productivity. Discover TickTick

6. How does Any.do support family and team task management?

Any.do emphasizes ease of use and integrates with calendars, making it suitable for managing both personal and team tasks, including unique features like grocery lists. Learn more about Any.do

7. What does Remember The Milk offer for task sharing?

Remember The Milk focuses on easy task sharing, customizable reminders, and smart lists, making it great for collaborative task management. Explore Remember The Milk

8. How is Notion different from other task management tools?

Notion combines note-taking, project management, and database tools in a highly customizable workspace, making it robust for various use cases and team collaboration. Discover Notion

9. What benefits does Google Tasks offer for Google Workspace users?

Google Tasks integrates directly with Gmail and Google Calendar, providing a simple interface for task and subtask management within the Google ecosystem. Learn more about Google Tasks

10. Why might small teams choose Basecamp over Todoist?

Basecamp focuses on simple project management and team communication, featuring message boards, real-time chat, to-do lists, and easy client access. Explore Basecamp

References

About the Author

Violetta Bonenkamp, also known as MeanCEO, is an experienced startup founder with an impressive educational background including an MBA and four other higher education degrees. She has over 20 years of work experience across multiple countries, including 5 years as a solopreneur and serial entrepreneur. She’s been living, studying and working in many countries around the globe and her extensive multicultural experience has influenced her immensely.

Violetta is a true multiple specialist who has built expertise in Linguistics, Education, Business Management, Blockchain, Entrepreneurship, Intellectual Property, Game Design, AI, SEO, Digital Marketing, cyber security and zero code automations. Her extensive educational journey includes a Master of Arts in Linguistics and Education, an Advanced Master in Linguistics from Belgium (2006-2007), an MBA from Blekinge Institute of Technology in Sweden (2006-2008), and an Erasmus Mundus joint program European Master of Higher Education from universities in Norway, Finland, and Portugal (2009).

She is the founder of Fe/male Switch, a startup game that encourages women to enter STEM fields, and also leads CADChain, and multiple other projects like the Directory of 1,000 Startup Cities with a proprietary MeanCEO Index that ranks cities for female entrepreneurs. Violetta created the "gamepreneurship" methodology, which forms the scientific basis of her startup game. She also builds a lot of SEO tools for startups. Her achievements include being named one of the top 100 women in Europe by EU Startups in 2022 and being nominated for Impact Person of the year at the Dutch Blockchain Week. She is an author with Sifted and a speaker at different Universities. Recently she published a book on Startup Idea Validation the right way: from zero to first customers and beyond and launched a Directory of 1,500+ websites for startups to list themselves in order to gain traction and build backlinks.

For the past several years Violetta has been living between the Netherlands and Malta, while also regularly traveling to different destinations around the globe, usually due to her entrepreneurial activities. This has led her to start writing about different locations and amenities from the POV of an entrepreneur. Here’s her recent article about the best hotels in Italy to work from.

About the Publication

Fe/male Switch is an innovative startup platform designed to empower women entrepreneurs through an immersive, game-like experience. Founded in 2020 during the pandemic "without any funding and without any code," this non-profit initiative has evolved into a comprehensive educational tool for aspiring female entrepreneurs.The platform was co-founded by Violetta Shishkina-Bonenkamp, who serves as CEO and one of the lead authors of the Startup News branch.

Mission and Purpose

Fe/male Switch Foundation was created to address the gender gap in the tech and entrepreneurship space. The platform aims to skill-up future female tech leaders and empower them to create resilient and innovative tech startups through what they call "gamepreneurship". By putting players in a virtual startup village where they must survive and thrive, the startup game allows women to test their entrepreneurial abilities without financial risk.

Key Features

The platform offers a unique blend of news, resources,learning, networking, and practical application within a supportive, female-focused environment:

Skill Lab: Micro-modules covering essential startup skills
Virtual Startup Building: Create or join startups and tackle real-world challenges
AI Co-founder (PlayPal): Guides users through the startup process
SANDBOX: A testing environment for idea validation before launch
Wellness Integration: Virtual activities to balance work and self-care
Marketplace: Buy or sell expert sessions and tutorials

Impact and Growth

Since its inception, Fe/male Switch has shown impressive growth:

3,000+ female entrepreneurs in the community
100+ startup tools built
5,000+ pieces of articles and news written

Partnerships

Fe/male Switch has formed strategic partnerships to enhance its offerings. In January 2022, it teamed up with global website builder Tilda to provide free access to website building tools and mentorship services for Fe/male Switch participants.

Recognition

Fe/male Switch has received media attention for its innovative approach to closing the gender gap in tech entrepreneurship. The platform has been featured in various publications highlighting its unique "play to learn and earn" model.