Top 10 Free Alternatives to Expensify in 2025: A Comprehensive Comparison

As the demand for efficient expense management software continues to rise, 2025 has brought a range of powerful alternatives to Expensify. Whether you're a small business owner, freelancer, or a part of a larger corporation, this article explores the top 10 free alternatives to Expensify, comparing them on key data points like pricing, features, ease of use, and integration capabilities.

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1. Zoho Expense

Free Plan: Offers a free plan for up to 3 users with essential features.
Receipt Scanning: Includes automated receipt scanning and data extraction.
Mobile App: Available on both iOS and Android for on-the-go expense tracking.
Integration: Integrates with other Zoho products like Zoho Books and Zoho CRM, and other third-party apps.
Customization: Offers some customization for expense categories and reporting. Learn more about Zoho Expense

2. FreshBooks

Free Trial: Offers a free trial period (typically 30 days), but not a permanently free plan.
Expense Organization: Allows categorization and organization of expenses for tax purposes.
Receipt Upload: Mobile app allows for receipt uploads and mileage tracking.
Integration: Integrates with other software like Gusto, for payment processing and bookkeeping.
Collaboration: Enables collaboration with partners and employees. Learn more about FreshBooks

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3. Ramp

Free Software: Offers its expense management software for free when using their corporate cards.
AI-Powered: Utilizes AI to automate expense categorization and reconciliation.
Card Integration: Directly integrates with its own corporate card program.
Spend Control: Offers real-time controls and spending limits.
Integration: Integrates with other popular accounting software like QuickBooks and Xero. Discover Ramp

4. BILL (Formerly Divvy)

Free Trial: Offers a free trial period, but not a permanently free plan.
Integrated System: Combines expense tracking with bill payment and budgeting.
Credit Access: Provides access to credit options within the platform.
Team Spending Insights: Offers tools for analyzing and managing team spending.
Reporting: Provides reporting and analysis tools to manage and track spend. Learn more about BILL

5. Routespring

Free Plan: Offers a free plan for up to 5 users.
Travel Management: Simplifies travel planning and expense management.
User-Friendly Interface: Known for its ease of use.
Real-Time Budget Control: Provides tools to monitor spending against budgets.
Booking Functionality: Allows booking of travel within the platform.

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6. AccountSight

Free Plan: Offers a free plan.
Customizable Time Tracking: Provides customizable time and expense tracking features.
Billing Features: Includes billing and invoicing capabilities.
Project Management: Integrates project management functions.
Reporting: Offers reporting and analysis tools for tracking expenses.

7. Airbase

Comprehensive Platform: Offers corporate cards, expense management, and AP functions in one platform.
Automated AP: Focuses on automating accounts payable processes.
Expense Controls: Provides controls and policies for managing expenses.
Integration: Integrates with various accounting systems.
Reporting: Provides comprehensive spend reporting. Learn more about Airbase

8. Pleo

Smart Company Cards: Focuses on company card solutions.
Expense Automation: Offers automation of expense tracking and reconciliation.
Real-Time Visibility: Provides real-time visibility of company spending.
Receipt Capture: Simplifies receipt capture and management.
Integration: Integrates with accounting systems. Discover Pleo

9. QuickBooks Online

Free Trial: Offers a free trial, but not a permanently free plan.
Accounting Focus: A full-fledged accounting system with expense management.
Mobile Accessibility: Mobile app for on-the-go expense tracking and management.
Integration: Integrates with various third-party apps.
Reporting: Offers robust financial reporting tools. Learn more about QuickBooks Online

10. YNAB (You Need A Budget)

Free Trial: Offers a 34-day free trial but is not a free service.
Zero-Based Budgeting: Each dollar is assigned to a category.
Bank Sync: Ability to sync with bank accounts and credit cards.
Education: Offers educational resources, articles, and podcasts to support users.
Mobile and Desktop: Available on mobile and desktop devices. Discover YNAB

This comprehensive list offers a range of free or trial-based expense management solutions, giving businesses and individuals various options to meet their needs. Whether you’re looking for robust integration capabilities or simple receipt capture, these alternatives provide viable options to consider in 2025.

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FAQ

1. What is Zoho Expense and what does it offer?

Zoho Expense is part of the Zoho suite, offering a free plan for up to 3 users, automated receipt scanning, and a mobile app for expense tracking. It integrates with Zoho Books, Zoho CRM, and other third-party apps and allows some customization for expense categories and reporting. Explore Zoho Expense

2. What are the features of FreshBooks for managing expenses?

FreshBooks provides expense organization, receipt uploads, and mobile app support. It integrates with Gusto for payment processing and bookkeeping and helps in collaboration with partners and employees. Learn more about FreshBooks

3. How does Ramp support expense management?

Ramp offers free expense management software with its corporate cards, uses AI for expense categorization, provides real-time spend controls, and integrates with accounting software like QuickBooks and Xero. Discover Ramp

4. What services does BILL (formerly Divvy) offer?

BILL combines expense tracking, bill payment, and budgeting, with tools for analyzing team spending and credit access. Explore BILL

5. What makes Routespring suitable for travel and expense management?

Routespring offers a free plan for up to 5 users, simplifies travel planning and expense management, provides real-time budget control, and allows travel booking within the platform.

6. How does AccountSight handle professional services expenses?

AccountSight offers a free plan with customizable time and expense tracking, billing/invoicing capabilities, project management integration, and detailed reporting tools.

7. What is Airbase and what does it offer?

Airbase integrates corporate cards, expense management, and AP automation, providing controls for managing expenses and comprehensive spend reporting. Learn more about Airbase

8. What features does Pleo offer for expense management?

Pleo provides smart company cards, automates expense tracking and reconciliation, offers real-time spending visibility, and supports receipt capture. Discover Pleo

9. How does QuickBooks Online support small business expense tracking?

QuickBooks Online offers expense tracking, invoicing, financial reporting, mobile app access, and integration with third-party apps. Explore QuickBooks Online

10. What can YNAB (You Need A Budget) offer for managing expenses?

YNAB provides a 34-day free trial, zero-based budgeting, bank sync options, a range of educational resources, and is available on mobile and desktop devices. Learn more about YNAB

About the Author

Violetta Bonenkamp, also known as MeanCEO, is an experienced startup founder with an impressive educational background including an MBA and four other higher education degrees. She has over 20 years of work experience across multiple countries, including 5 years as a solopreneur and serial entrepreneur. She’s been living, studying and working in many countries around the globe and her extensive multicultural experience has influenced her immensely.

Violetta is a true multiple specialist who has built expertise in Linguistics, Education, Business Management, Blockchain, Entrepreneurship, Intellectual Property, Game Design, AI, SEO, Digital Marketing, cyber security and zero code automations. Her extensive educational journey includes a Master of Arts in Linguistics and Education, an Advanced Master in Linguistics from Belgium (2006-2007), an MBA from Blekinge Institute of Technology in Sweden (2006-2008), and an Erasmus Mundus joint program European Master of Higher Education from universities in Norway, Finland, and Portugal (2009).

She is the founder of Fe/male Switch, a startup game that encourages women to enter STEM fields, and also leads CADChain, and multiple other projects like the Directory of 1,000 Startup Cities with a proprietary MeanCEO Index that ranks cities for female entrepreneurs. Violetta created the "gamepreneurship" methodology, which forms the scientific basis of her startup game. She also builds a lot of SEO tools for startups. Her achievements include being named one of the top 100 women in Europe by EU Startups in 2022 and being nominated for Impact Person of the year at the Dutch Blockchain Week. She is an author with Sifted and a speaker at different Universities. Recently she published a book on Startup Idea Validation the right way: from zero to first customers and beyond and launched a Directory of 1,500+ websites for startups to list themselves in order to gain traction and build backlinks.

For the past several years Violetta has been living between the Netherlands and Malta, while also regularly traveling to different destinations around the globe, usually due to her entrepreneurial activities. This has led her to start writing about different locations and amenities from the POV of an entrepreneur. Here’s her recent article about the best hotels in Italy to work from.

About the Publication

Fe/male Switch is an innovative startup platform designed to empower women entrepreneurs through an immersive, game-like experience. Founded in 2020 during the pandemic "without any funding and without any code," this non-profit initiative has evolved into a comprehensive educational tool for aspiring female entrepreneurs.The platform was co-founded by Violetta Shishkina-Bonenkamp, who serves as CEO and one of the lead authors of the Startup News branch.

Mission and Purpose

Fe/male Switch Foundation was created to address the gender gap in the tech and entrepreneurship space. The platform aims to skill-up future female tech leaders and empower them to create resilient and innovative tech startups through what they call "gamepreneurship". By putting players in a virtual startup village where they must survive and thrive, the startup game allows women to test their entrepreneurial abilities without financial risk.

Key Features

The platform offers a unique blend of news, resources,learning, networking, and practical application within a supportive, female-focused environment:

Skill Lab: Micro-modules covering essential startup skills
Virtual Startup Building: Create or join startups and tackle real-world challenges
AI Co-founder (PlayPal): Guides users through the startup process
SANDBOX: A testing environment for idea validation before launch
Wellness Integration: Virtual activities to balance work and self-care
Marketplace: Buy or sell expert sessions and tutorials

Impact and Growth

Since its inception, Fe/male Switch has shown impressive growth:

3,000+ female entrepreneurs in the community
100+ startup tools built
5,000+ pieces of articles and news written

Partnerships

Fe/male Switch has formed strategic partnerships to enhance its offerings. In January 2022, it teamed up with global website builder Tilda to provide free access to website building tools and mentorship services for Fe/male Switch participants.

Recognition

Fe/male Switch has received media attention for its innovative approach to closing the gender gap in tech entrepreneurship. The platform has been featured in various publications highlighting its unique "play to learn and earn" model.