Top 10 Free Alternatives to Milanote in 2025

As Milanote continues to be a popular tool for visual collaboration and organization, a number of robust alternatives have emerged in 2025. Whether you're seeking enhanced features, different pricing models, or specific integrations, this article compares the top 10 free alternatives to help you find the best fit.

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1. Miro

Description: Miro is a collaborative online whiteboard platform designed for brainstorming, planning, and visual collaboration.
Key Features:
Real-time Collaboration: Multiple users can work on the same board simultaneously.
Templates: A vast library of pre-built templates for various use cases.
Integrations: Connects with tools like Google Workspace, Zoom, Jira, and Asana.
Visual Tools: Includes mind maps, flowcharts, sticky notes, and more.
Presentation Mode: Allows you to present boards directly.
Data Points:
Free Plan: Offers 3 editable boards.
User Base: Over 60 million users worldwide.
Organizations: Used by over 200,000 organizations.
Templates: Over 2,500 templates available.
Collaboration: Supports video conferencing and screen sharing.
Discover Miro

2. ClickUp

Description: ClickUp is a project management tool with robust features that serve as a great Milanote alternative, especially with its mind mapping and whiteboard capabilities.
Key Features:
Mind Maps: Create visual step-by-step processes.
Whiteboards: Real-time collaboration with freehand drawing and note-taking.
Task Management: Combine brainstorming with progress tracking.
Customization: Highly customizable views and workflows.
Automations: Automate routine tasks.
Data Points:
Free Plan: Includes unlimited tasks.
Mind Map Templates: Ready to use templates for brainstorming.
Whiteboard Features: Add docs and visual cues to whiteboards.
Project Management: Kanban boards for task management.
G2 Recognition: Awarded "Best Project Management Software Product 2024" by G2.
Explore ClickUp

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3. Notion

Description: Notion is a versatile workspace that combines notes, tasks, wikis, and databases.
Key Features:
All-in-one Workspace: Combines different tools into a single platform.
Customizable: Build pages and databases to suit specific needs.
Templates: A wide range of templates to get started quickly.
Collaboration: Share and collaborate on pages and databases in real-time.
Knowledge Base: Create wikis and documentation.
Data Points:
Free Plan: Available for individuals with limitations.
Customization: High degree of customization for various workflows.
Use Cases: Wide variety of use cases, including note-taking, project management, and knowledge management.
Versatile: Can combine various tools into a single platform.
Templates: Large template library.
Learn more about Notion

4. Trello

Description: Trello is a visual project management tool based on Kanban boards. It’s known for its simplicity and user-friendly interface.
Key Features:
Kanban Boards: Organize projects into lists and cards.
Drag-and-Drop: Easily move cards between lists.
Collaboration: Share boards and collaborate with teams.
Power-Ups: Add extra features and integrations.
Task Management: Track tasks and deadlines.
Data Points:
Free Plan: Offers unlimited personal boards.
User Interface: Simple and intuitive.
Visual: Kanban boards for easy visualization.
Customization: Highly customizable with "power-ups".
Project Management: Great for agile project management.
Check out Trello

5. Asana

Description: Asana is a project management platform focused on team collaboration, task management, and workflow tracking.
Key Features:
Task Assignments: Assign tasks with due dates and dependencies.
Timeline View: Gantt charts for project planning.
Team Communication: Built-in communication and updates.
Integrations: Connect with other popular tools.
Customizable Views: Multiple views, including List, Board, and Calendar.
Data Points:
Free Plan: Available for small teams with limited features.
Project Tracking: Strong project tracking and management tools.
Collaboration: Solid collaboration features for teams.
Customization: Flexible templates for various use cases.
Use Cases: Good for managing workflows in healthcare, retail, financial services, and education industries.
Discover Asana

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6. Nuclino

Description: Nuclino is a unified workspace that combines visual collaboration with structured content. It's designed to help teams organize notes and collaborate visually.
Key Features:
Visual Canvas: Add collaborative canvas to any page for diagrams, flowcharts, and brainstorming.
Real-time Collaboration: Multiple users can edit documents simultaneously.
Organization: List, Board, Table, and Graph views for structured notes.
Interactive Media: Embed notes, images, videos, to-do lists, and interactive media.
Comments and Mentions: Easy feedback exchange.
Data Points:
Free Plan: Available with limitations.
Collaboration: Real-time collaboration for multiple users.
Flexibility: Suited for a wide range of use cases like ideation and employee onboarding.
Organization: Multiple ways to organize work to fit specific needs.
Visual Tools: Infinite canvases for brainstorming.
Explore Nuclino

7. Mural

Description: Mural is a digital workspace for visual collaboration, focused on helping remote teams brainstorm and work together effectively.
Key Features:
Digital Whiteboards: Variety of templates for different scenarios.
Real-time and Asynchronous Collaboration: Work together whether live or at separate times.
Facilitation Features: Control how team members work together for better organization.
Integrations: Integrates with various tools for ease of use.
Visual Tools: Wide range of features to add text, images, and connectors to the canvas.
Data Points:
Free Plan: Limited free version available.
Collaboration: Real-time visual collaboration.
Remote Teams: Designed for remote collaboration.
Customization: Many templates for different situations.
Facilitation: Tools to help control how teams collaborate.
Discover Mural

8. Xmind

Description: Xmind is a versatile mind mapping and brainstorming software that offers a variety of map structures and features for detailed note-taking and organization.
Key Features:
Multiple Map Types: Create fishbone, tree, or timeline maps.
Cross-Platform: Works on Windows, Mac, Android, and iPads.
Unlimited Maps: Free version provides many maps.
Detailed Notes: Tools like notes and stickers to detail maps.
Export Options: Save work as PNG or PDF.
Data Points:
Free Plan: Includes unlimited maps and templates.
Versatility: Supports both non-linear thinking and straightforward planning.
Cross-Platform: Available on multiple devices.
Customization: Ability to create custom and detailed maps.
Export: Ability to save maps as PNG or PDF.
Learn more about Xmind

9. Ayoa

Description: Ayoa is a browser-based and mobile tool designed for mind mapping, project management, and team collaboration. It is aimed at going beyond basic mind mapping.
Key Features:
Easy to Use: Simple and frictionless mind mapping.
Free Version: A good free version to experience the platform.
Advanced Options: Paid version includes features like AI and Gantt charts.
User Interface: Pared-back user interface with logical context menus.
Customization: Striking styling options.
Data Points:
Free Version: A good free version for deep platform experience.
User Interface: Easy to get started.
Mind Mapping: Designed to go beyond basic mind mapping.
Pricing: Affordable pricing.
Mobile: Browser-based and mobile tool.
Explore Ayoa

10. WooWhiteboard

Description: WooWhiteboard is a free online whiteboard app focused on real-time collaboration, teaching, tutoring, and drawing.
Key Features:
Real-time Collaboration: Designed for live collaboration.
Instant Sharing: Create a shared whiteboard instantly.
Teaching Tool: Great for teaching, tutoring, and drawing.
Free: Free to use.
Simplicity: Basic functions for online whiteboarding.
Data Points:
Free: Completely free to use.
Collaboration: Designed for live collaboration.
Teaching: Good for educators and tutors.
User Interface: Simple interface.
Instant Share: Quick board sharing.
Check out WooWhiteboard

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FAQ

1. What is Miro best used for?

Miro is best for real-time collaboration, brainstorming, planning, and visual collaboration with its vast array of tools and templates. Learn more about Miro

2. Does ClickUp have a free plan?

Yes, ClickUp offers a free plan that includes unlimited tasks and various features for mind mapping and whiteboarding. Discover ClickUp

3. How customizable is Notion?

Notion is highly customizable, allowing users to build pages, databases, and workflows tailored to their specific needs. Explore Notion

4. What is Trello's main feature?

Trello is known for its visual project management using Kanban boards, which help organize projects into lists and cards. Learn about Trello

5. Is Asana good for team collaboration?

Yes, Asana is excellent for team collaboration, task management, and workflow tracking, with strong project tracking tools. Discover Asana

6. What makes Nuclino unique?

Nuclino uniquely combines visual collaboration with structured content, offering organization through list, board, table, and graph views. Explore Nuclino

7. Is Mural designed for remote teams?

Yes, Mural is specifically designed for remote teams, facilitating real-time and asynchronous visual collaboration and brainstorming. Learn more about Mural

8. What platforms does Xmind support?

Xmind supports multiple platforms, including Windows, Mac, Android, and iPads, offering versatile mind mapping and brainstorming capabilities. Discover Xmind

9. What is Ayoa's strong point?

Ayoa is strong in mind mapping, project management, and team collaboration, with advanced options like AI and Gantt charts in the paid version. Explore Ayoa

10. Is WooWhiteboard free?

Yes, WooWhiteboard is completely free to use, designed for real-time collaboration, teaching, tutoring, and drawing. Learn about WooWhiteboard

About the Author

Violetta Bonenkamp, also known as MeanCEO, is an experienced startup founder with an impressive educational background including an MBA and four other higher education degrees. She has over 20 years of work experience across multiple countries, including 5 years as a solopreneur and serial entrepreneur. She’s been living, studying and working in many countries around the globe and her extensive multicultural experience has influenced her immensely.

Violetta is a true multiple specialist who has built expertise in Linguistics, Education, Business Management, Blockchain, Entrepreneurship, Intellectual Property, Game Design, AI, SEO, Digital Marketing, cyber security and zero code automations. Her extensive educational journey includes a Master of Arts in Linguistics and Education, an Advanced Master in Linguistics from Belgium (2006-2007), an MBA from Blekinge Institute of Technology in Sweden (2006-2008), and an Erasmus Mundus joint program European Master of Higher Education from universities in Norway, Finland, and Portugal (2009).

She is the founder of Fe/male Switch, a startup game that encourages women to enter STEM fields, and also leads CADChain, and multiple other projects like the Directory of 1,000 Startup Cities with a proprietary MeanCEO Index that ranks cities for female entrepreneurs. Violetta created the "gamepreneurship" methodology, which forms the scientific basis of her startup game. She also builds a lot of SEO tools for startups. Her achievements include being named one of the top 100 women in Europe by EU Startups in 2022 and being nominated for Impact Person of the year at the Dutch Blockchain Week. She is an author with Sifted and a speaker at different Universities. Recently she published a book on Startup Idea Validation the right way: from zero to first customers and beyond and launched a Directory of 1,500+ websites for startups to list themselves in order to gain traction and build backlinks.

For the past several years Violetta has been living between the Netherlands and Malta, while also regularly traveling to different destinations around the globe, usually due to her entrepreneurial activities. This has led her to start writing about different locations and amenities from the POV of an entrepreneur. Here’s her recent article about the best hotels in Italy to work from.

About the Publication

Fe/male Switch is an innovative startup platform designed to empower women entrepreneurs through an immersive, game-like experience. Founded in 2020 during the pandemic "without any funding and without any code," this non-profit initiative has evolved into a comprehensive educational tool for aspiring female entrepreneurs.The platform was co-founded by Violetta Shishkina-Bonenkamp, who serves as CEO and one of the lead authors of the Startup News branch.

Mission and Purpose

Fe/male Switch Foundation was created to address the gender gap in the tech and entrepreneurship space. The platform aims to skill-up future female tech leaders and empower them to create resilient and innovative tech startups through what they call "gamepreneurship". By putting players in a virtual startup village where they must survive and thrive, the startup game allows women to test their entrepreneurial abilities without financial risk.

Key Features

The platform offers a unique blend of news, resources,learning, networking, and practical application within a supportive, female-focused environment:

Skill Lab: Micro-modules covering essential startup skills
Virtual Startup Building: Create or join startups and tackle real-world challenges
AI Co-founder (PlayPal): Guides users through the startup process
SANDBOX: A testing environment for idea validation before launch
Wellness Integration: Virtual activities to balance work and self-care
Marketplace: Buy or sell expert sessions and tutorials

Impact and Growth

Since its inception, Fe/male Switch has shown impressive growth:

3,000+ female entrepreneurs in the community
100+ startup tools built
5,000+ pieces of articles and news written

Partnerships

Fe/male Switch has formed strategic partnerships to enhance its offerings. In January 2022, it teamed up with global website builder Tilda to provide free access to website building tools and mentorship services for Fe/male Switch participants.

Recognition

Fe/male Switch has received media attention for its innovative approach to closing the gender gap in tech entrepreneurship. The platform has been featured in various publications highlighting its unique "play to learn and earn" model.