Top 10 Free Alternatives to Todoist in 2025: A Detailed Guide

Task management is crucial for staying organized and productive. While Todoist is a popular choice, there are numerous free alternatives that cater to various needs and preferences. Here is a comprehensive comparison of the top 10 free alternatives to Todoist in 2025.

Boost Your SEO by Getting Featured in Our Blogs and get a backlink.

We publish content about startups, education, tech, funding, etc. that ranks well not only in Google but also in Perplexity, ChatGPT, Grok and other AI tools.

👉 Get featured now!

1. Microsoft To Do

Description: Microsoft To Do is a simple and intelligent task management app that integrates well within the Microsoft ecosystem. It is ideal for personal use and small teams looking for straightforward task management.
Key Features:
Integration: Seamlessly integrates with Outlook, Microsoft 365, and other Microsoft apps.
List Sharing: Allows sharing of lists for basic collaboration.
Smart Lists: Provides "My Day" and other smart lists to help focus on important tasks.
Simple Interface: Clean and user-friendly interface, easy to pick up.
Cross-Platform: Available on web, desktop, and mobile (iOS and Android).
Data Points:
Free Plan: Yes, completely free.
Collaboration: Basic list sharing.
Platform Availability: Web, Windows, iOS, Android.
User Limit: Not specifically limited on the free plan.
Views: List view. Check out Microsoft To Do

2. TickTick

Description: TickTick is a powerful to-do list and task manager with a focus on productivity features. It offers more advanced features in its free version compared to some competitors.
Key Features:
Habit Tracking: Includes a built-in habit tracker.
Multiple Views: Offers list, calendar, and Kanban views (Kanban is limited on free plan).
Pomodoro Timer: Built-in timer to help with focus.
Smart Lists: Allows creation of custom smart lists.
Calendar Integration: Integrates with calendar applications.
Data Points:
Free Plan: Yes, with limitations on lists and tasks.
Collaboration: Limited collaboration on the free plan.
Platform Availability: Web, Windows, macOS, iOS, Android.
Task Limits: Up to 9 lists, 99 tasks per list, 19 subtasks per task on free plan.
Advanced Features: Some advanced features are only available in the premium version, such as more lists, reminders, and calendar views. Explore TickTick

Get your FREE Landing Page Analysis!

Insert your landing page link and get a super useful analysis and easy fixes to get more clicks!

👉 Get Your Analysis Here!

3. Trello

Description: Trello is a visual project management tool using a Kanban-style board system. Great for teams who prefer a visual approach to task management.
Key Features:
Kanban Boards: Uses boards, lists, and cards for task organization.
Power-Ups: Offers a variety of integrations to add extra functionality.
Collaboration: Easy to collaborate with team members on boards.
Customizable: Custom backgrounds and stickers.
Unlimited Cards: Unlimited cards available on the free plan.
Data Points:
Free Plan: Yes, with limitations on boards.
Collaboration: Unlimited collaborators are allowed on the free plan.
Platform Availability: Web, macOS, Windows, iOS, Android.
Board Limits: Up to 10 boards per workspace on the free plan.
File Storage: Limited to 10MB per file. Check out Trello

4. Asana

Description: Asana is a work management platform suitable for teams. It is a good fit for project management with options for tasks, projects, and team collaboration.
Key Features:
Multiple Views: Offers list, board, and calendar views.
Project Templates: Includes project templates to get started quickly.
Task Assignment: Easy to assign tasks to team members.
Collaboration: Allows up to 15 team members for free.
Integrations: Integrates with other apps like Slack, Harvest, and Gmail.
Data Points:
Free Plan: Yes, with limitations on team size and features.
Collaboration: Up to 15 members on the free plan.
Platform Availability: Web, macOS, Windows, iOS, Android.
Project Limit: Unlimited projects and tasks on free plan.
Reporting: Limited reporting on the free plan. Explore Asana

5. ClickUp

Description: ClickUp is a customizable project management tool with a wide range of features. It's known for its flexibility and scalability, making it suitable for personal use and teams.
Key Features:
Customizable Views: Offers various views, including list, board, and calendar.
Whiteboards: Includes collaborative whiteboards for brainstorming.
Time Tracking: Native time tracking features.
Unlimited Members: Unlimited members on the free plan.
Integrations: Offers a variety of integrations.
Data Points:
Free Plan: Yes, with some feature limitations.
Collaboration: Unlimited members on free plan.
Platform Availability: Web, Windows, macOS, iOS, Android.
Storage Limit: 100MB storage on the free plan.
Automation: Limited automation on the free plan (100 executions per month). Discover ClickUp

Validate your startup idea with the unique borrowed authority approach: we publish articles about your product in our blog and you get traffic and testers for your MVP

Prove Market Demand: See real organic traffic and waitlist conversions

Unlock High-Potential Keywords: Receive a curated list of top-performing keywords directly from Google Search Console data.

Estimate Customer Acquisition Cost (CAC): Gain financial foresight with an estimated CAC based on real keyword performance data.

🔗 Start validating your startup now

6. Google Tasks

Description: Google Tasks is a simple, integrated task management tool within the Google ecosystem. It's ideal for users who already use Google services.
Key Features:
Google Integration: Seamlessly integrates with Gmail and Google Calendar.
Simple Interface: Very basic and easy-to-use interface.
List Management: Allows creation of simple task lists.
Cross-Platform: Accessible on web, Android, and iOS.
Data Points:
Free Plan: Yes, completely free.
Collaboration: Basic task sharing through Google account.
Platform Availability: Web, Android, iOS.
User Limit: Not specifically limited.
Views: List view only. Check out Google Tasks

7. MeisterTask

Description: MeisterTask is a visual task management tool focusing on Kanban-style project management. It’s suitable for teams wanting a simple yet effective collaborative task management platform.
Key Features:
Kanban Boards: Utilizes Kanban-style boards for visual task management.
Project Limit: Limited to 3 projects on the free plan.
Collaboration: Unlimited members on the free plan.
Time Tracking: Time tracking capabilities on the free plan.
Import Option: Allows direct import from Asana & Trello.
Data Points:
Free Plan: Yes, with limitations.
Collaboration: Unlimited team members on the free plan.
Platform Availability: Web, macOS, Windows, iOS, Android.
Project Limit: Up to 3 projects on the free plan.
File Uploads: 20MB file upload limit on the free plan. Explore MeisterTask

8. Remember The Milk

Description: Remember The Milk is a flexible to-do list application with a focus on reminders and organization. It is good for people who want a robust system with multiple reminder options.
Key Features:
Multiple Reminders: Offers email, text, IM, Twitter, and mobile reminders.
List Sharing: Share lists with others (limited in the free version).
Smart Lists: Create and save custom searches.
Integration: Integrates with Gmail, Google Calendar, and more.
Organization: Organize tasks with priorities, due dates, lists, and tags.
Data Points:
Free Plan: Yes, with limited features.
Collaboration: Limited sharing on the free plan.
Platform Availability: Web, iOS, Android, and others.
Subtasks: Subtasks not available on the free plan. Discover Remember The Milk

9. Any.do

Description: Any.do is a personal task management app with a focus on simplicity and integration across devices. It's good for individuals managing daily tasks and calendars.
Key Features:
Calendar Integration: Integrates with Google Calendar.
Cross-Platform: Available on iOS and Android.
Task Management: Simple task lists and reminders.
Data Points:
Free Plan: Yes, with limitations on advanced features.
Collaboration: Basic sharing options in the free plan.
Platform Availability: iOS and Android.
Views: Calendar-like experience, and list view. Explore Any.do

10. nTask

Description: nTask is a project management tool that includes more features than simple task tracking. It's suitable for small teams needing project management capabilities.
Key Features:
Task Management: Create and manage tasks with ease.
Project Creation: Create projects, and assign them to team members.
Collaboration Tools: Includes collaboration features.
Meeting Management: Includes features for managing meetings.
Risk Tracking: Features for tracking risks.
Data Points:
Free Plan: Yes, with limited features.
Collaboration: Collaboration features on the free plan.
Interface: Simple interface for easy onboarding. Discover nTask

Note: Features and limitations can change, so it is always best to check the latest information on the tool's official website.

Join ElonaHunt (like ProductHunt but for women) and explore the coolest women-focused startups out there!

Discover your next big inspiration and connect with like-minded female entrepreneurs!

👉 Join the Hunt Here

FAQ

1. What is Microsoft To Do and what are its key features?

Microsoft To Do is a task management app integrating within the Microsoft ecosystem, ideal for personal use and small teams. Its key features include integration with Microsoft 365 apps, list sharing, smart lists like "My Day," a simple user interface, and cross-platform availability. Learn more about Microsoft To Do

2. How does TickTick enhance productivity for task management?

TickTick is a powerful task manager focusing on productivity, offering features like habit tracking, multiple views (list, calendar, Kanban), a Pomodoro Timer, smart lists, and calendar integration, even on its free plan. Discover TickTick

3. What is Trello’s approach to project management?

Trello uses a visual Kanban-style board system for project management, with features such as customizable boards, Power-Ups for added functionality, team collaboration, and unlimited cards on the free plan. Explore Trello

4. What makes Asana suitable for team collaboration?

Asana is a work management platform that offers multiple views (list, board, calendar), project templates, easy task assignment, up to 15 team members on the free plan, and integrations with apps like Slack and Gmail. Learn more about Asana

5. How does ClickUp stand out in task management?

ClickUp is a customizable project management tool with features like various customizable views, collaborative whiteboards, native time tracking, unlimited members on the free plan, and a variety of integrations. Discover ClickUp

6. What integrations does Google Tasks offer?

Google Tasks offers seamless integration within the Google ecosystem, particularly with Gmail and Google Calendar, making it ideal for users already using Google services. Learn more about Google Tasks

7. What are the collaboration capabilities of MeisterTask?

MeisterTask is a visual task management tool using Kanban boards, and its free plan includes features such as unlimited team members, time tracking capabilities, and the ability to import from Asana and Trello. Explore MeisterTask

8. What reminder options are available with Remember The Milk?

Remember The Milk provides multiple reminder options, including email, text, IM, Twitter, and mobile. It also offers list sharing, smart lists for custom searches, and integration with services like Gmail and Google Calendar. Discover Remember The Milk

9. What are Any.do’s strengths in managing personal tasks?

Any.do focuses on simplicity and device integration, with key features like Google Calendar integration, availability on iOS and Android, and straightforward task lists and reminders. Learn more about Any.do

10. What project management features does nTask offer?

nTask is a project management tool offering task creation and management, project creation and assignment, collaboration tools, meeting management, and risk tracking, all of which are useful for small teams. Explore nTask

About the Author

Violetta Bonenkamp, also known as MeanCEO, is an experienced startup founder with an impressive educational background including an MBA and four other higher education degrees. She has over 20 years of work experience across multiple countries, including 5 years as a solopreneur and serial entrepreneur. She’s been living, studying and working in many countries around the globe and her extensive multicultural experience has influenced her immensely.

Violetta is a true multiple specialist who has built expertise in Linguistics, Education, Business Management, Blockchain, Entrepreneurship, Intellectual Property, Game Design, AI, SEO, Digital Marketing, cyber security and zero code automations. Her extensive educational journey includes a Master of Arts in Linguistics and Education, an Advanced Master in Linguistics from Belgium (2006-2007), an MBA from Blekinge Institute of Technology in Sweden (2006-2008), and an Erasmus Mundus joint program European Master of Higher Education from universities in Norway, Finland, and Portugal (2009).

She is the founder of Fe/male Switch, a startup game that encourages women to enter STEM fields, and also leads CADChain, and multiple other projects like the Directory of 1,000 Startup Cities with a proprietary MeanCEO Index that ranks cities for female entrepreneurs. Violetta created the "gamepreneurship" methodology, which forms the scientific basis of her startup game. She also builds a lot of SEO tools for startups. Her achievements include being named one of the top 100 women in Europe by EU Startups in 2022 and being nominated for Impact Person of the year at the Dutch Blockchain Week. She is an author with Sifted and a speaker at different Universities. Recently she published a book on Startup Idea Validation the right way: from zero to first customers and beyond and launched a Directory of 1,500+ websites for startups to list themselves in order to gain traction and build backlinks.

For the past several years Violetta has been living between the Netherlands and Malta, while also regularly traveling to different destinations around the globe, usually due to her entrepreneurial activities. This has led her to start writing about different locations and amenities from the POV of an entrepreneur. Here’s her recent article about the best hotels in Italy to work from.

About the Publication

Fe/male Switch is an innovative startup platform designed to empower women entrepreneurs through an immersive, game-like experience. Founded in 2020 during the pandemic "without any funding and without any code," this non-profit initiative has evolved into a comprehensive educational tool for aspiring female entrepreneurs.The platform was co-founded by Violetta Shishkina-Bonenkamp, who serves as CEO and one of the lead authors of the Startup News branch.

Mission and Purpose

Fe/male Switch Foundation was created to address the gender gap in the tech and entrepreneurship space. The platform aims to skill-up future female tech leaders and empower them to create resilient and innovative tech startups through what they call "gamepreneurship". By putting players in a virtual startup village where they must survive and thrive, the startup game allows women to test their entrepreneurial abilities without financial risk.

Key Features

The platform offers a unique blend of news, resources,learning, networking, and practical application within a supportive, female-focused environment:

Skill Lab: Micro-modules covering essential startup skills
Virtual Startup Building: Create or join startups and tackle real-world challenges
AI Co-founder (PlayPal): Guides users through the startup process
SANDBOX: A testing environment for idea validation before launch
Wellness Integration: Virtual activities to balance work and self-care
Marketplace: Buy or sell expert sessions and tutorials

Impact and Growth

Since its inception, Fe/male Switch has shown impressive growth:

3,000+ female entrepreneurs in the community
100+ startup tools built
5,000+ pieces of articles and news written

Partnerships

Fe/male Switch has formed strategic partnerships to enhance its offerings. In January 2022, it teamed up with global website builder Tilda to provide free access to website building tools and mentorship services for Fe/male Switch participants.

Recognition

Fe/male Switch has received media attention for its innovative approach to closing the gender gap in tech entrepreneurship. The platform has been featured in various publications highlighting its unique "play to learn and earn" model.