Top 10 Alternatives to Guru AI in 2025: A Comprehensive Comparison

As Guru AI continues to be a leading tool in the realm of AI-powered knowledge management and collaboration, 2025 has brought forth numerous powerful alternatives. This article explores the top 10 Guru AI alternatives for 2025, focusing on their key features, pricing, use cases, and more.

Boost Your SEO by Getting Featured in Our Blogs and get a backlink.

We publish content about startups, education, tech, funding, etc. that ranks well not only in Google but also in Perplexity, ChatGPT, Grok and other AI tools.

👉 Get featured now!

1. Shelf

Description: An AI-powered knowledge management platform designed to automatically organize, tag, and retrieve knowledge for easy access. It emphasizes self-service and quick access to information.
AI Features: Automates content organization, tagging, and retrieval. Provides intelligent search recommendations and surfaces relevant content based on user queries.
Key Features: AI-powered search, automated content organization, knowledge base creation, self-service portal, and real-time content updates.
Use Cases: Ideal for customer support, employee training, and internal knowledge sharing.
Pricing: Custom pricing available upon request. Learn more about Shelf

2. Document360

Description: A knowledge base platform focused on helping businesses create, manage, and publish both internal and external knowledge bases. It highlights its AI-powered search capabilities.
AI Features: AI-powered search, AI content creation add-ons, and language translation.
Key Features: Content management system (CMS), customizable templates, multi-language support, analytics and reporting, and collaboration tools.
Use Cases: Suitable for both customer self-service and internal documentation purposes.
Pricing: Offers various plans ranging from Free to Enterprise with prices from $149 to $399 per month (billed annually). Learn more about Document360

Get your FREE Landing Page Analysis!

Insert your landing page link and get a super useful analysis and easy fixes to get more clicks!

👉 Get Your Analysis Here!

3. Confluence by Atlassian

Description: A collaborative workspace that enables teams to create, share, and organize knowledge. It is a comprehensive platform for team collaboration and documentation.
AI Features: Integrates with Atlassian's AI tools for enhanced content creation and search.
Key Features: Team collaboration tools, documentation templates, page versioning, and integration with other Atlassian products like Jira.
Use Cases: Project documentation, team collaboration, meeting notes, and knowledge sharing.
Pricing: Free for small teams, with paid plans scaling with features and user count. Explore Confluence by Atlassian

4. Notion

Description: An all-in-one workspace for note-taking and knowledge management. It provides customizable databases for organizing various types of information.
AI Features: Offers AI-powered assistance for writing, summarizing, and brainstorming.
Key Features: Customizable databases, note-taking, project management, wiki creation, and collaboration features.
Use Cases: Personal note-taking, team wikis, project management, and creating a company knowledge base.
Pricing: Free for personal use, with paid plans for teams with more features. Learn more about Notion

5. Bloomfire

Description: An AI-based knowledge management tool designed to effectively organize, share, and access organizational knowledge. It emphasizes centralizing all types of company information.
AI Features: AI-powered search, AI authoring tools, and a collective knowledge engine.
Key Features: Easy sharing and collaboration, team communities, social features, implicit knowledge capture, and analytics.
Use Cases: Internal knowledge sharing, capturing best practices, and employee training.
Pricing: Custom pricing available upon request, with tiers for small teams, growth, business, and enterprise users. Learn more about Bloomfire

Validate your startup idea with the unique borrowed authority approach: we publish articles about your product in our blog and you get traffic and testers for your MVP

Prove Market Demand: See real organic traffic and waitlist conversions

Unlock High-Potential Keywords: Receive a curated list of top-performing keywords directly from Google Search Console data.

Estimate Customer Acquisition Cost (CAC): Gain financial foresight with an estimated CAC based on real keyword performance data.

🔗 Start validating your startup now

6. Slite

Description: A team collaboration platform and knowledge base that allows teams to create documents, share notes, and manage projects together. It aims to be a flexible knowledge base for various types of company knowledge.
AI Features: AI-powered search and summarization.
Key Features: Document collaboration, notes and task management, centralized hub for work, with integrations with various tools.
Use Cases: Team collaboration, project documentation, meeting notes, and onboarding guides.
Pricing: Free for small teams, with paid plans based on team size and features. Discover Slite

7. Knowmax

Description: A Guided AI Knowledge Management tool designed to centralize organizational knowledge and integrate with CX tools.
AI Features: GenAI support for content authors and support agents, AI-powered search.
Key Features: User-friendly external and internal knowledge base creation, integrations with CRM and chat platforms.
Use Cases: Customer support, internal knowledge sharing, and training.
Pricing: Schedule a call for pricing. Learn more about Knowmax

8. Microsoft SharePoint with Copilot

Description: A comprehensive platform that combines SharePoint's strengths with the AI capabilities of Copilot. It provides a centralized repository for knowledge and collaboration.
AI Features: AI-powered search, content summarization, and intelligent knowledge discovery through Copilot integration.
Key Features: Content management, collaboration tools, advanced search, document libraries, and team sites.
Use Cases: Large-scale knowledge management, enterprise collaboration, and intranet creation.
Pricing: Bundled with Microsoft 365 Business plans. Explore Microsoft SharePoint

9. Zendesk

Description: Known for its customer service solutions, Zendesk also offers a robust knowledge base feature designed for self-service.
AI Features: AI-powered content recommendations, search, and chatbot capabilities.
Key Features: Knowledge base creation, community forums, customer support ticketing, and analytics.
Use Cases: Customer self-service, support documentation, and customer service.
Pricing: Offers various plans starting from basic customer support to comprehensive solutions with AI features. Learn more about Zendesk

10. Livepro

Description: Knowledge management tool tailored for contact centers focusing on fast, accurate answers, agent training, and self-service solutions.
AI Features: Custom generative AI model integration, AI-powered search, content creation.
Key Features: Integrates with company's knowledge base, helps agents quickly find accurate answers to customer queries.
Use Cases: Contact centers, customer support, agent training and onboarding.
Pricing: Custom pricing available upon request. Learn more about Livepro

I have provided the most accurate and recent information based on the sources available. For accurate pricing and feature updates, please visit the respective websites.

Join ElonaHunt (like ProductHunt but for women) and explore the coolest women-focused startups out there!

Discover your next big inspiration and connect with like-minded female entrepreneurs!

👉 Join the Hunt Here

FAQ

1. What is an alternative to Guru AI for customer support?

Shelf is an AI-powered knowledge management platform ideal for customer support with its automated content organization and intelligent search recommendations. Learn more about Shelf

2. Which tool is good for creating and managing both internal and external knowledge bases?

Document360 is focused on helping businesses create, manage, and publish knowledge bases, with top features like AI-powered search and content creation. Discover Document360

3. What is a strong alternative for team collaboration and project documentation?

Confluence by Atlassian provides comprehensive tools for team collaboration and project documentation, integrating seamlessly with Jira and other Atlassian products. Explore Confluence

4. What platform can I use for personal note-taking and project management?

Notion offers an all-in-one workspace suitable for note-taking, project management, and creating customizable databases. Learn more about Notion

5. Which knowledge management tool centralizes knowledge effectively?

Bloomfire emphasizes centralizing company information with AI-powered search and authoring tools, making it a robust knowledge management solution. Discover Bloomfire

6. What platform facilitates team collaboration and project documentation together?

Slite is a flexible team collaboration platform for creating documents, sharing notes, and managing projects, featuring AI-powered search. Explore Slite

7. Which tool can integrate knowledge management with customer experience (CX) tools?

Knowmax offers guided AI knowledge management with GenAI support and seamless integration with CRM and chat platforms. Learn more about Knowmax

8. What knowledge management solution is best integrated with Microsoft 365?

Microsoft SharePoint with Copilot combines SharePoint's collaboration and content management strengths with AI capabilities through Copilot integration. Discover Microsoft SharePoint with Copilot

9. Which customer service tool includes a knowledge base feature?

Zendesk is renowned for its customer service solutions, including a robust knowledge base designed for self-service and AI-powered capabilities. Learn more about Zendesk

10. What knowledge management tool is tailored for contact centers?

Livepro is designed specifically for contact centers, focusing on accurate and fast responses, agent training, and self-service solutions. Discover Livepro

References

About the Author

Violetta Bonenkamp, also known as MeanCEO, is an experienced startup founder with an impressive educational background including an MBA and four other higher education degrees. She has over 20 years of work experience across multiple countries, including 5 years as a solopreneur and serial entrepreneur. She’s been living, studying and working in many countries around the globe and her extensive multicultural experience has influenced her immensely.

Violetta is a true multiple specialist who has built expertise in Linguistics, Education, Business Management, Blockchain, Entrepreneurship, Intellectual Property, Game Design, AI, SEO, Digital Marketing, cyber security and zero code automations. Her extensive educational journey includes a Master of Arts in Linguistics and Education, an Advanced Master in Linguistics from Belgium (2006-2007), an MBA from Blekinge Institute of Technology in Sweden (2006-2008), and an Erasmus Mundus joint program European Master of Higher Education from universities in Norway, Finland, and Portugal (2009).

She is the founder of Fe/male Switch, a startup game that encourages women to enter STEM fields, and also leads CADChain, and multiple other projects like the Directory of 1,000 Startup Cities with a proprietary MeanCEO Index that ranks cities for female entrepreneurs. Violetta created the "gamepreneurship" methodology, which forms the scientific basis of her startup game. She also builds a lot of SEO tools for startups. Her achievements include being named one of the top 100 women in Europe by EU Startups in 2022 and being nominated for Impact Person of the year at the Dutch Blockchain Week. She is an author with Sifted and a speaker at different Universities. Recently she published a book on Startup Idea Validation the right way: from zero to first customers and beyond and launched a Directory of 1,500+ websites for startups to list themselves in order to gain traction and build backlinks.

For the past several years Violetta has been living between the Netherlands and Malta, while also regularly traveling to different destinations around the globe, usually due to her entrepreneurial activities. This has led her to start writing about different locations and amenities from the POV of an entrepreneur. Here’s her recent article about the best hotels in Italy to work from.

About the Publication

Fe/male Switch is an innovative startup platform designed to empower women entrepreneurs through an immersive, game-like experience. Founded in 2020 during the pandemic "without any funding and without any code," this non-profit initiative has evolved into a comprehensive educational tool for aspiring female entrepreneurs.The platform was co-founded by Violetta Shishkina-Bonenkamp, who serves as CEO and one of the lead authors of the Startup News branch.

Mission and Purpose

Fe/male Switch Foundation was created to address the gender gap in the tech and entrepreneurship space. The platform aims to skill-up future female tech leaders and empower them to create resilient and innovative tech startups through what they call "gamepreneurship". By putting players in a virtual startup village where they must survive and thrive, the startup game allows women to test their entrepreneurial abilities without financial risk.

Key Features

The platform offers a unique blend of news, resources,learning, networking, and practical application within a supportive, female-focused environment:

Skill Lab: Micro-modules covering essential startup skills
Virtual Startup Building: Create or join startups and tackle real-world challenges
AI Co-founder (PlayPal): Guides users through the startup process
SANDBOX: A testing environment for idea validation before launch
Wellness Integration: Virtual activities to balance work and self-care
Marketplace: Buy or sell expert sessions and tutorials

Impact and Growth

Since its inception, Fe/male Switch has shown impressive growth:

3,000+ female entrepreneurs in the community
100+ startup tools built
5,000+ pieces of articles and news written

Partnerships

Fe/male Switch has formed strategic partnerships to enhance its offerings. In January 2022, it teamed up with global website builder Tilda to provide free access to website building tools and mentorship services for Fe/male Switch participants.

Recognition

Fe/male Switch has received media attention for its innovative approach to closing the gender gap in tech entrepreneurship. The platform has been featured in various publications highlighting its unique "play to learn and earn" model.