Top 10 Alternatives to Duet AI for Google Workspace in 2025: A Comprehensive Comparison

As businesses continue to embrace AI enhancements to boost productivity, the tools competing with Duet AI, now rebranded as Gemini for Google Workspace, have become more sophisticated. Here we explore the top 10 alternatives to Gemini, comparing their features, pricing, and unique capabilities.

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1. Microsoft 365

Description: Microsoft 365 is a comprehensive suite of productivity tools that directly competes with Google Workspace. It includes applications like Word, Excel, PowerPoint, Outlook, and Teams, many of which now offer integrated AI features.
AI Features: Microsoft 365 Copilot, an AI assistant, helps with tasks like generating text in Word, creating presentations in PowerPoint, and analyzing data in Excel. It also has AI-powered features in Outlook for email management and Teams for meeting summaries and collaboration.
Integration: Integrates seamlessly across its applications and with Windows 11.
Pricing: Various business plans are available starting at around $6 per user per month, and up to $22 for premium features.
Data Points: Offers a mature and widely adopted ecosystem; strong enterprise features; AI features are continuously evolving; has robust offline access; good integration with Windows; widely used and recognized in businesses.
Learn more about Microsoft 365

2. Zoom Workplace

Description: Zoom Workplace is a communication and collaboration platform with robust video conferencing capabilities. It now includes AI features to enhance productivity.
AI Features: Zoom AI Companion provides features such as meeting summaries, smart recording, and in-meeting chat assistance. It also offers AI-powered analytics to help improve meeting efficiency.
Integration: Integrates with other productivity tools and platforms, including Google Calendar, Microsoft Outlook, and Slack.
Pricing: Business plans range from $15 to $25 per user per month.
Data Points: Primarily known for video conferencing; strong features for remote collaboration; AI features focused on meeting productivity; good mobile app; easily integrated with other systems; good for large meetings.
Explore Zoom Workplace

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3. Slack

Description: Slack is a popular communication and collaboration platform, excelling in team messaging and file sharing.
AI Features: Slack AI offers features like conversation summaries, writing assistance, and search enhancements. It also allows for the creation of custom AI workflows.
Integration: Integrates with a wide array of apps and services, such as Google Drive, Asana, and Trello.
Pricing: Various plans are offered, including a free limited plan and paid plans starting at around $7.25 per user/month.
Data Points: Strong focus on team communication; extensive integration capabilities; AI enhancements are designed for efficiency; very good for internal communication; good for large teams; can be used for smaller projects as well.
Discover Slack

4. Notion AI

Description: Notion is a workspace tool that combines note-taking, project management, and database functionality. Notion AI enhances this further.
AI Features: Notion AI acts as a personal assistant directly in your workspace, assisting with writing, summarizing, brainstorming, and task management. It can also pull insights from documents.
Integration: Works within the Notion ecosystem and integrates with other apps via API.
Pricing: Notion AI is an add-on feature and costs an extra $8 or $10 per month on top of the workspace cost.
Data Points: Flexible workspace solution; powerful AI capabilities for content creation and organization; good for individuals and small teams; useful for knowledge management; good for project management.
Learn more about Notion AI

5. Zapier

Description: Zapier is an automation tool that connects different apps and services to streamline workflows.
AI Features: Zapier's AI tools help create and manage automated workflows. It can also be used to create AI "Zaps" to perform actions like generating text, extracting data, and translating languages.
Integration: Integrates with thousands of apps, including Google Workspace, Microsoft 365, and many more.
Pricing: Offers a free plan with limited features, with paid plans starting from $29.99 per month.
Data Points: Strong automation capabilities; ideal for connecting different tools; AI is used for intelligent workflow design; very useful for repetitive tasks; good for larger organizations.
Discover Zapier

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6. ChatGPT (Pro Edition)

Description: ChatGPT is an advanced conversational AI model that can assist with a wide variety of tasks.
AI Features: Generates text, answers questions, translates languages, creates content, and can even code. The Pro version integrates with other apps for enhanced automation.
Integration: Integrates with other applications through plugins and APIs.
Pricing: $20 per month for ChatGPT Plus (Pro), also offered on a pay-as-you-go basis for teams.
Data Points: Highly versatile AI tool for diverse tasks; great for content creation; can act as a general AI assistant; very good for automation tasks; easily accessible.
Learn more about ChatGPT

7. Asana

Description: Asana is a project management tool designed to help teams organize, track, and manage their work.
AI Features: Asana AI provides features like smart task prioritization, automated project updates, and insightful project analysis. It also assists with task creation and workflow optimization.
Integration: Integrates with many popular apps such as Google Drive, Slack, and Microsoft Teams.
Pricing: Offers a free plan for individuals and small teams and paid plans starting at $13.49 per user per month.
Data Points: Strong focus on project management; AI used to improve productivity; great collaboration tools; good for teams and individuals that work on many projects; easily integrates into existing ecosystems.
Explore Asana

8. Zoho Workplace

Description: Zoho Workplace is a comprehensive suite of business applications, including email, documents, spreadsheets, and collaboration tools.
AI Features: Zoho's AI assistant, Zia, enhances productivity by helping with tasks like summarizing data in spreadsheets, generating reports, and automating email responses.
Integration: Integrates seamlessly within its suite of apps and with third-party tools.
Pricing: Offers a free version with limited features and paid plans starting at $3 per user per month.
Data Points: Cost-effective business solution; strong all-in-one suite of tools; AI assistant focused on business productivity; good for small and medium businesses; good collaborative environment.
Discover Zoho Workplace

9. Bitrix24

Description: Bitrix24 is a unified platform for business collaboration, communication, and customer relationship management (CRM).
AI Features: Bitrix24 offers an AI Copilot that assists with tasks like document generation, customer support, and workflow automation.
Integration: Integrates across its suite of tools and with external services like Microsoft and Google.
Pricing: Offers a free plan with limited users and features. Paid plans start at $49 per month for small teams.
Data Points: Unified platform for business; good for both internal collaboration and external engagement; AI-driven business automations; a very broad set of features.
Learn more about Bitrix24

10. Otter.ai

Description: Otter.ai is an AI-powered tool that specializes in transcription and meeting notes.
AI Features: Automatically transcribes audio and video content, generates meeting summaries, and provides real-time captions. It also highlights important discussion points.
Integration: Integrates with platforms like Zoom, Google Meet, and Microsoft Teams.
Pricing: Offers a free plan with limited transcription minutes. Paid plans start at $10 per month.
Data Points: Excellent for meeting transcriptions; helps with information recall; AI used to summarize important discussions; very focused on audio information.
Explore Otter.ai

These tools provide a strong set of alternatives to Google Workspace's AI functionalities, each with its own strengths and specific use cases.

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FAQ

1. What is the best alternative to Gemini (formerly Duet AI) for project management in 2025?

Asana offers a robust project management experience with AI features such as smart task prioritization and automated project updates. Explore Asana

2. Which communication tool provides strong AI features for meeting productivity?

Zoom Workplace, with its Zoom AI Companion, enhances meeting productivity through features like meeting summaries and smart recording. Learn more about Zoom Workplace

3. What alternative offers a flexible workspace solution with powerful AI capabilities for content creation?

Notion AI acts as a personal assistant within Notion's workspace, assisting with writing, summarizing, and brainstorming. Discover Notion AI

4. Which tool is best for automating workflows between different apps and services?

Zapier's AI tools help create and manage automated workflows, connecting thousands of apps for streamlined processes. Check out Zapier

5. What is the best AI-powered transcription tool for meetings?

Otter.ai specializes in transcription and meeting notes, offering real-time captions and meeting summaries. Explore Otter.ai

6. Which alternative is ideal for business collaboration and CRM with AI-driven features?

Bitrix24 provides an AI Copilot for tasks like document generation and customer support within a unified platform. Learn more about Bitrix24

7. What is a cost-effective AI-powered business solution for small and medium businesses?

Zoho Workplace, with its AI assistant Zia, offers a comprehensive suite of business applications ideal for enhancing productivity. Discover Zoho Workplace

8. Which AI assistant tool is deeply integrated within Microsoft's productivity suite?

Microsoft 365 Copilot helps with tasks across the Microsoft 365 suite, including text generation in Word and data analysis in Excel. Learn more about Microsoft 365

9. What communication platform focuses on team messaging with AI enhancements?

Slack AI offers conversation summaries, writing assistance, and search enhancements to improve team communication efficiency. Check out Slack

10. Which AI model assists with diverse tasks like content creation and coding?

ChatGPT (Pro Edition) is a versatile AI tool capable of generating text, answering questions, and automating various tasks. Explore ChatGPT

References

About the Author

Violetta Bonenkamp, also known as MeanCEO, is an experienced startup founder with an impressive educational background including an MBA and four other higher education degrees. She has over 20 years of work experience across multiple countries, including 5 years as a solopreneur and serial entrepreneur. She’s been living, studying and working in many countries around the globe and her extensive multicultural experience has influenced her immensely.

Violetta is a true multiple specialist who has built expertise in Linguistics, Education, Business Management, Blockchain, Entrepreneurship, Intellectual Property, Game Design, AI, SEO, Digital Marketing, cyber security and zero code automations. Her extensive educational journey includes a Master of Arts in Linguistics and Education, an Advanced Master in Linguistics from Belgium (2006-2007), an MBA from Blekinge Institute of Technology in Sweden (2006-2008), and an Erasmus Mundus joint program European Master of Higher Education from universities in Norway, Finland, and Portugal (2009).

She is the founder of Fe/male Switch, a startup game that encourages women to enter STEM fields, and also leads CADChain, and multiple other projects like the Directory of 1,000 Startup Cities with a proprietary MeanCEO Index that ranks cities for female entrepreneurs. Violetta created the "gamepreneurship" methodology, which forms the scientific basis of her startup game. She also builds a lot of SEO tools for startups. Her achievements include being named one of the top 100 women in Europe by EU Startups in 2022 and being nominated for Impact Person of the year at the Dutch Blockchain Week. She is an author with Sifted and a speaker at different Universities. Recently she published a book on Startup Idea Validation the right way: from zero to first customers and beyond and launched a Directory of 1,500+ websites for startups to list themselves in order to gain traction and build backlinks.

For the past several years Violetta has been living between the Netherlands and Malta, while also regularly traveling to different destinations around the globe, usually due to her entrepreneurial activities. This has led her to start writing about different locations and amenities from the POV of an entrepreneur. Here’s her recent article about the best hotels in Italy to work from.

About the Publication

Fe/male Switch is an innovative startup platform designed to empower women entrepreneurs through an immersive, game-like experience. Founded in 2020 during the pandemic "without any funding and without any code," this non-profit initiative has evolved into a comprehensive educational tool for aspiring female entrepreneurs.The platform was co-founded by Violetta Shishkina-Bonenkamp, who serves as CEO and one of the lead authors of the Startup News branch.

Mission and Purpose

Fe/male Switch Foundation was created to address the gender gap in the tech and entrepreneurship space. The platform aims to skill-up future female tech leaders and empower them to create resilient and innovative tech startups through what they call "gamepreneurship". By putting players in a virtual startup village where they must survive and thrive, the startup game allows women to test their entrepreneurial abilities without financial risk.

Key Features

The platform offers a unique blend of news, resources,learning, networking, and practical application within a supportive, female-focused environment:

Skill Lab: Micro-modules covering essential startup skills
Virtual Startup Building: Create or join startups and tackle real-world challenges
AI Co-founder (PlayPal): Guides users through the startup process
SANDBOX: A testing environment for idea validation before launch
Wellness Integration: Virtual activities to balance work and self-care
Marketplace: Buy or sell expert sessions and tutorials

Impact and Growth

Since its inception, Fe/male Switch has shown impressive growth:

3,000+ female entrepreneurs in the community
100+ startup tools built
5,000+ pieces of articles and news written

Partnerships

Fe/male Switch has formed strategic partnerships to enhance its offerings. In January 2022, it teamed up with global website builder Tilda to provide free access to website building tools and mentorship services for Fe/male Switch participants.

Recognition

Fe/male Switch has received media attention for its innovative approach to closing the gender gap in tech entrepreneurship. The platform has been featured in various publications highlighting its unique "play to learn and earn" model.