Top 10 Free Alternatives to Smartsheet in 2025

In 2025, project management tools have continued to evolve, providing a plethora of options for individuals and teams seeking free alternatives to Smartsheet. Here's a detailed look at the top 10 free options available, along with key features, collaboration functionalities, different views, customization capabilities, and integrations.

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1. Trello

Free Plan Features: Unlimited boards, cards, lists, and power-ups per board. Limited file attachments (10 MB per file).
Collaboration: Real-time collaboration with team members, ability to assign tasks.
Views: Kanban board view, simple and visually intuitive.
Customization: Customizable backgrounds, labels, and checklists.
Integrations: Integrates with various other apps via "power-ups" (some are free, some require paid subscription). Trello

2. Asana

Free Plan Features: Unlimited tasks, projects, and file storage (100MB per file). Up to 15 users.
Collaboration: Task assignment, comments, and file sharing for teams.
Views: List, Board, and Calendar views available.
Customization: Custom fields and forms are available on paid plans.
Integrations: Integrates with many apps like Google Drive, Slack, and Dropbox. Asana

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3. ClickUp

Free Plan Features: Unlimited tasks and users. Limited storage (100 MB). Core features include docs, chat, and whiteboards.
Collaboration: Real-time collaboration, comments, and task assignments.
Views: Multiple views including List, Board, Calendar, Gantt, and more, with customization options.
Customization: Highly customizable workflows, statuses, and task properties.
Integrations: Wide range of integrations with other tools. ClickUp

4. Google Sheets

Free Plan Features: Unlimited spreadsheets, Real time collaboration, 15GB of storage shared across Google Drive, Gmail, and Photos.
Collaboration: Real-time collaboration with simultaneous editing.
Views: Standard spreadsheet view, charts, and graphs available.
Customization: Extensive formula library, conditional formatting.
Integrations: Integrates with other Google services and third-party apps through extensions. Google Sheets

5. Todoist

Free Plan Features: Up to 5 active projects, 5 collaborators per project, 5 MB file upload.
Collaboration: Shared projects, ability to delegate tasks to others.
Views: List view with sections, labels, filters.
Customization: Task priorities, due dates, and reminders.
Integrations: Integrates with Google Calendar, Slack, and other productivity apps. Todoist

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6. Freedcamp

Free Plan Features: Unlimited users, projects, and tasks. Core project management features included in free plan.
Collaboration: Task assignments, comments, and file sharing.
Views: List, Kanban, and Gantt views available.
Customization: Customizable workflows, task statuses and more.
Integrations: Many extensions (some free, some paid) to add functionality like time tracking, invoicing, and CRM. Freedcamp

7. Retable

Free Plan Features: Unlimited rows and users with 500MB storage.
Collaboration: Real-time collaboration, share projects.
Views: Grid, Kanban, Calendar, Form and more.
Customization: Custom views, filters, and more.
Integrations: Ability to connect with over 3000+ applications and API access. Retable

8. Microsoft To Do

Free Plan Features: Unlimited tasks and lists, task assignment.
Collaboration: Shared lists, and task assignment within teams.
Views: List and board views, with categories and due dates.
Customization: Task prioritization, due dates, and reminders.
Integrations: Integrates seamlessly with other Microsoft applications. Microsoft To Do

9. Zoho Projects

Free Plan Features: Up to 3 users and 2 projects. Basic task and project management features.
Collaboration: Task assignments, comments, and file sharing with team members.
Views: Gantt charts, task lists and calendar views.
Customization: Custom workflows and task statuses.
Integrations: Integrates with the other Zoho applications and third party apps. Zoho Projects

10. Plaky

Free Plan Features: Unlimited users, boards, and tasks.
Collaboration: Task assignments, comments.
Views: Kanban boards, with drag and drop functionality.
Customization: Custom labels and filters.
Integrations: Integrates with other tools via API and Zapier. Plaky

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FAQ

1. What are some free alternatives to Smartsheet in 2025?

2. What features does Trello offer in its free plan?

Trello's free plan includes unlimited boards, cards, lists, and power-ups per board, with file attachments of up to 10 MB per file. Learn more about Trello

3. How does Asana support collaboration?

Asana supports task assignment, comments, file sharing, and up to 15 users in the free plan. Discover Asana

4. What customization options does ClickUp provide?

ClickUp offers highly customizable workflows, statuses, and task properties, with multiple view options like List, Board, Calendar, Gantt, and more. Explore ClickUp

5. Can Google Sheets be used for project management?

Yes, Google Sheets provides real-time collaboration, extensive formula library, and integrates with other Google services and third-party apps, making it suitable for project management. Check out Google Sheets

6. How does Todoist facilitate task management?

Todoist offers shared projects, task delegation, prioritization, due dates, reminders, and integrations with apps like Google Calendar and Slack. Discover Todoist

7. What views are available in Freedcamp?

Freedcamp includes List, Kanban, and Gantt views, making it versatile for different project management needs. Learn about Freedcamp

8. What makes Retable unique?

Retable offers a wide range of views (Grid, Kanban, Calendar, Form), real-time collaboration, and the ability to connect with over 3000+ applications. Explore Retable

9. What integrations does Microsoft To Do offer?

Microsoft To Do integrates seamlessly with other Microsoft applications, making it ideal for users already within the Microsoft ecosystem. Check out Microsoft To Do

10. What limitations does the free plan of Zoho Projects have?

Zoho Projects' free plan is limited to 3 users and 2 projects but includes basic task and project management features. Discover Zoho Projects

About the Author

Violetta Bonenkamp, also known as MeanCEO, is an experienced startup founder with an impressive educational background including an MBA and four other higher education degrees. She has over 20 years of work experience across multiple countries, including 5 years as a solopreneur and serial entrepreneur. She’s been living, studying and working in many countries around the globe and her extensive multicultural experience has influenced her immensely.

Violetta is a true multiple specialist who has built expertise in Linguistics, Education, Business Management, Blockchain, Entrepreneurship, Intellectual Property, Game Design, AI, SEO, Digital Marketing, cyber security and zero code automations. Her extensive educational journey includes a Master of Arts in Linguistics and Education, an Advanced Master in Linguistics from Belgium (2006-2007), an MBA from Blekinge Institute of Technology in Sweden (2006-2008), and an Erasmus Mundus joint program European Master of Higher Education from universities in Norway, Finland, and Portugal (2009).

She is the founder of Fe/male Switch, a startup game that encourages women to enter STEM fields, and also leads CADChain, and multiple other projects like the Directory of 1,000 Startup Cities with a proprietary MeanCEO Index that ranks cities for female entrepreneurs. Violetta created the "gamepreneurship" methodology, which forms the scientific basis of her startup game. She also builds a lot of SEO tools for startups. Her achievements include being named one of the top 100 women in Europe by EU Startups in 2022 and being nominated for Impact Person of the year at the Dutch Blockchain Week. She is an author with Sifted and a speaker at different Universities. Recently she published a book on Startup Idea Validation the right way: from zero to first customers and beyond and launched a Directory of 1,500+ websites for startups to list themselves in order to gain traction and build backlinks.

For the past several years Violetta has been living between the Netherlands and Malta, while also regularly traveling to different destinations around the globe, usually due to her entrepreneurial activities. This has led her to start writing about different locations and amenities from the POV of an entrepreneur. Here’s her recent article about the best hotels in Italy to work from.

About the Publication

Fe/male Switch is an innovative startup platform designed to empower women entrepreneurs through an immersive, game-like experience. Founded in 2020 during the pandemic "without any funding and without any code," this non-profit initiative has evolved into a comprehensive educational tool for aspiring female entrepreneurs.The platform was co-founded by Violetta Shishkina-Bonenkamp, who serves as CEO and one of the lead authors of the Startup News branch.

Mission and Purpose

Fe/male Switch Foundation was created to address the gender gap in the tech and entrepreneurship space. The platform aims to skill-up future female tech leaders and empower them to create resilient and innovative tech startups through what they call "gamepreneurship". By putting players in a virtual startup village where they must survive and thrive, the startup game allows women to test their entrepreneurial abilities without financial risk.

Key Features

The platform offers a unique blend of news, resources,learning, networking, and practical application within a supportive, female-focused environment:

Skill Lab: Micro-modules covering essential startup skills
Virtual Startup Building: Create or join startups and tackle real-world challenges
AI Co-founder (PlayPal): Guides users through the startup process
SANDBOX: A testing environment for idea validation before launch
Wellness Integration: Virtual activities to balance work and self-care
Marketplace: Buy or sell expert sessions and tutorials

Impact and Growth

Since its inception, Fe/male Switch has shown impressive growth:

3,000+ female entrepreneurs in the community
100+ startup tools built
5,000+ pieces of articles and news written

Partnerships

Fe/male Switch has formed strategic partnerships to enhance its offerings. In January 2022, it teamed up with global website builder Tilda to provide free access to website building tools and mentorship services for Fe/male Switch participants.

Recognition

Fe/male Switch has received media attention for its innovative approach to closing the gender gap in tech entrepreneurship. The platform has been featured in various publications highlighting its unique "play to learn and earn" model.