Top 10 Alternatives to Milanote in 2025

In 2025, the landscape of visual collaboration and note-taking tools continues to evolve with numerous alternatives to Milanote. Whether you seek better project management, enhanced visual tools, or more collaborative features, this article explores the top 10 Milanote alternatives, comparing them on key features and functionalities.

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1. Nuclino

Description: Nuclino is a unified workspace that combines notes, tasks, and project management with a focus on visual collaboration.
Key Features:
Real-time collaboration
Infinite collaborative canvas
Multiple organizational views (list, board, table, graph)
Embeds from 30+ apps
Version history
Data Points:
Collaboration: Real-time editing, comments, and mentions
Organization: List, board, table, and graph views
Visual Tools: Infinite canvases, diagrams, and flowcharts
Integrations: Supports embeds from 30+ apps
Use Cases: Ideation, onboarding, sprint planning, game design
Explore Nuclino

2. Miro

Description: Miro is a collaborative digital whiteboard platform designed for brainstorming, meetings, and workshops.
Key Features:
Real-time collaboration
Video conferencing and screen sharing
Presentation mode
Extensive template library
Interactive visual tools
Data Points:
Collaboration: Real-time, with video conferencing
Visuals: Digital whiteboard with extensive tools
Templates: Wide variety for different use cases
Use Cases: Brainstorming, meetings, agile workshops
Flexibility: Highly flexible but may have a steeper learning curve
Discover Miro

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3. Notion

Description: Notion is an all-in-one workspace for notes, tasks, and project management, known for its highly customizable block-based structure and database capabilities.
Key Features:
Customizable databases, pages, and wikis
Kanban boards, calendar views, and tables
Flexible note-taking and to-do lists
Collaborative document editing
Cross-platform functionality
Data Points:
Organization: Kanban boards, calendar views, tables
Customization: Block-based structure for custom layouts
Collaboration: Real-time editing
Use Case: Task management, note taking, wikis
Flexibility: Highly versatile and adaptable
Discover Notion

4. Trello

Description: Trello is a Kanban-style project management tool focused on simplicity and visual organization through boards, lists, and cards.
Key Features:
Customizable Kanban boards
Drag-and-drop cards
Power-Ups for added functionality
Mobile app for on-the-go updates
Task prioritization and progress tracking
Data Points:
Visuals: Kanban style boards
Organization: Lists and cards within boards
Customization: Power-Ups for extra features
User Friendly: Simple and intuitive design
Use Cases: Task management for small teams
Explore Trello

5. ClickUp

Description: ClickUp is an all-in-one project management tool with a wide range of features, including mind maps, whiteboards, and customizable workflows.
Key Features:
Mind Maps and Whiteboards for brainstorming
Customizable workflows
Multiple task views (list, board, Gantt, calendar)
Time tracking and goal setting
Real-time collaboration
Data Points:
Customization: High level of customization for workflows
Visuals: Mind maps and whiteboards
Task Management: Multiple views for tasks and progress
Features: Time tracking and goal setting
Collaboration: Real-time collaboration
Explore ClickUp

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6. Asana

Description: Asana is a project and task management tool that helps teams execute ideas, manage projects, and stay on deadline with features like task dependencies and timelines.
Key Features:
Task dependencies and timelines
Custom fields and project milestones
Multiple project views
Progress tracking and reporting
Team coordination tools
Data Points:
Organization: Project milestones and task dependencies
Tracking: Progress tracking for tasks
Collaboration: Team coordination features
Complexity: Suited for managing complex projects
Views: Multiple views for different needs
Discover Asana

7. Evernote

Description: Evernote is a note-taking application focused on organizing notes into notebooks and using tags for segmentation, differing from Milanote's visual board approach.
Key Features:
Notebook organization
Tagging system
Simple, straightforward note-taking
Web clipper
Cross-platform availability
Data Points:
Organization: Notebooks and tags
Focus: Traditional approach to note taking
Use Case: Personal note taking
Simplicity: Easy to use for note organization
Web Clipper: Convenient tool for gathering information
Explore Evernote

8. xTiles

Description: xTiles is a free all-in-one solution for taking notes, managing tasks, and more, based on editable templates.
Key Features:
Note-taking
Task management
Editable templates
Free
Data Points:
Cost: Free
Functionality: Note taking and task management
Templates: Based on editable templates
All in One: Combines multiple features in one tool
Use Cases: Personal and project organization
Discover xTiles

9. Wrike

Description: Wrike is an enterprise project management software with advanced features like Gantt charts, customizable workflows, and advanced reporting.
Key Features:
Gantt charts for timeline visualization
Customizable workflows
Advanced reporting and dashboards
Resource and time management
Real-time collaboration
Data Points:
Scalability: Suited for large organizations
Task Management: Includes Gantt charts for visualization
Customization: Customizable workflows and reports
Features: Time and resource management tools
Complexity: May have a learning curve
Explore Wrike

10. Figma

Description: While primarily a design tool, Figma offers real-time collaborative features suitable for creative teams, allowing visual collaboration on designs and ideas.
Key Features:
Real-time collaborative design
Prototyping
Version history
Comment and feedback features
Integration with other tools
Data Points:
Collaboration: Real-time collaboration for design teams
Design: Visual design and prototyping capabilities
Use Cases: Design collaboration
Features: Version history and commenting
Integrations: Integrates with other design and project tools
Explore Figma

These alternatives offer a range of features and focus areas, catering to different needs from visual brainstorming and note-taking to project and task management. Be sure to explore the options that best align with your specific requirements.

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FAQ

1. What is Nuclino best suited for?

Nuclino excels in ideation, onboarding, sprint planning, and game design due to its real-time collaboration and organizational features. Learn more about Nuclino

2. What features does Miro offer for brainstorming?

Miro provides real-time collaboration, an extensive template library, digital whiteboarding, and video conferencing tools, making it ideal for brainstorming sessions. Explore Miro

3. How customizable is Notion?

Notion is highly customizable with its block-based structure, allowing you to create databases, pages, wikis, and diverse project views according to your needs. Discover Notion

4. What makes Trello user-friendly?

Trello's simplicity lies in its Kanban-style boards, drag-and-drop cards, and Power-Ups for added functionality, making it intuitive for task management. Check out Trello

5. What advanced features does ClickUp offer?

ClickUp includes mind maps, whiteboards, customizable workflows, multiple task views, time tracking, and goal setting, catering to extensive project management needs. Discover ClickUp

6. How does Asana help in managing complex projects?

Asana provides task dependencies, timelines, custom fields, project milestones, and progress tracking tools, aiding in the management of intricate projects. Learn more about Asana

7. What is the primary use case for Evernote?

Evernote is best suited for personal note-taking and organization using notebooks and tags, complemented by its web clipper tool for collecting information. Explore Evernote

8. Why is xTiles considered an all-in-one solution?

xTiles combines note-taking and task management within an editable template framework, offering a free, versatile tool for personal and project organization. Discover xTiles

9. What enterprise-level features does Wrike provide?

Wrike includes advanced features like Gantt charts, customizable workflows, advanced reporting, resource and time management, making it suitable for large organizations. Learn more about Wrike

10. How does Figma support creative teams?

Figma offers real-time collaborative design, prototyping, version history, and commenting features, facilitating visual collaboration for design teams. Check out Figma

References

About the Author

Violetta Bonenkamp, also known as MeanCEO, is an experienced startup founder with an impressive educational background including an MBA and four other higher education degrees. She has over 20 years of work experience across multiple countries, including 5 years as a solopreneur and serial entrepreneur. She’s been living, studying and working in many countries around the globe and her extensive multicultural experience has influenced her immensely.

Violetta is a true multiple specialist who has built expertise in Linguistics, Education, Business Management, Blockchain, Entrepreneurship, Intellectual Property, Game Design, AI, SEO, Digital Marketing, cyber security and zero code automations. Her extensive educational journey includes a Master of Arts in Linguistics and Education, an Advanced Master in Linguistics from Belgium (2006-2007), an MBA from Blekinge Institute of Technology in Sweden (2006-2008), and an Erasmus Mundus joint program European Master of Higher Education from universities in Norway, Finland, and Portugal (2009).

She is the founder of Fe/male Switch, a startup game that encourages women to enter STEM fields, and also leads CADChain, and multiple other projects like the Directory of 1,000 Startup Cities with a proprietary MeanCEO Index that ranks cities for female entrepreneurs. Violetta created the "gamepreneurship" methodology, which forms the scientific basis of her startup game. She also builds a lot of SEO tools for startups. Her achievements include being named one of the top 100 women in Europe by EU Startups in 2022 and being nominated for Impact Person of the year at the Dutch Blockchain Week. She is an author with Sifted and a speaker at different Universities. Recently she published a book on Startup Idea Validation the right way: from zero to first customers and beyond and launched a Directory of 1,500+ websites for startups to list themselves in order to gain traction and build backlinks.

For the past several years Violetta has been living between the Netherlands and Malta, while also regularly traveling to different destinations around the globe, usually due to her entrepreneurial activities. This has led her to start writing about different locations and amenities from the POV of an entrepreneur. Here’s her recent article about the best hotels in Italy to work from.

About the Publication

Fe/male Switch is an innovative startup platform designed to empower women entrepreneurs through an immersive, game-like experience. Founded in 2020 during the pandemic "without any funding and without any code," this non-profit initiative has evolved into a comprehensive educational tool for aspiring female entrepreneurs.The platform was co-founded by Violetta Shishkina-Bonenkamp, who serves as CEO and one of the lead authors of the Startup News branch.

Mission and Purpose

Fe/male Switch Foundation was created to address the gender gap in the tech and entrepreneurship space. The platform aims to skill-up future female tech leaders and empower them to create resilient and innovative tech startups through what they call "gamepreneurship". By putting players in a virtual startup village where they must survive and thrive, the startup game allows women to test their entrepreneurial abilities without financial risk.

Key Features

The platform offers a unique blend of news, resources,learning, networking, and practical application within a supportive, female-focused environment:

Skill Lab: Micro-modules covering essential startup skills
Virtual Startup Building: Create or join startups and tackle real-world challenges
AI Co-founder (PlayPal): Guides users through the startup process
SANDBOX: A testing environment for idea validation before launch
Wellness Integration: Virtual activities to balance work and self-care
Marketplace: Buy or sell expert sessions and tutorials

Impact and Growth

Since its inception, Fe/male Switch has shown impressive growth:

3,000+ female entrepreneurs in the community
100+ startup tools built
5,000+ pieces of articles and news written

Partnerships

Fe/male Switch has formed strategic partnerships to enhance its offerings. In January 2022, it teamed up with global website builder Tilda to provide free access to website building tools and mentorship services for Fe/male Switch participants.

Recognition

Fe/male Switch has received media attention for its innovative approach to closing the gender gap in tech entrepreneurship. The platform has been featured in various publications highlighting its unique "play to learn and earn" model.