Top 10 Free Alternatives to Groove in 2025

In the evolving landscape of CRM tools, several robust alternatives to Groove have emerged, offering unique features tailored to various business needs. Here's a detailed exploration of the top 10 free alternatives to Groove in 2025, each with essential functionalities that can rival or complement Groove.

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1. HubSpot CRM

Description: A robust and popular free CRM, suitable for various industries, particularly good for sales teams needing automation features.
Key Features:
Contact Management: Store up to 1 million contacts.
Deal Tracking: Kanban deal management for clear pipeline visibility.
Email Marketing: Up to 2,000 bulk emails per month.
Automation: Includes features for sales automation.
Integration: Connects with various other apps in the HubSpot ecosystem.
Direct Link: HubSpot CRM
Source: [1, 5, 12, 17, 22]

2. EngageBay

Description: An all-in-one platform focusing on marketing, sales, and customer service. It is considered a good free alternative to Groove.
Key Features:
CRM & Sales Automation: Tools for contact management and sales process automation.
Marketing Automation: Features to automate marketing tasks and workflows.
Service Automation: Ticket routing, SLAs, and live chat.
User Limit: Free for up to 15 users.
Customer Support: Provides chat, email, and phone support.
Direct Link: EngageBay
Source: [1, 5, 7, 9, 14, 21]

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3. Zoho CRM

Description: A cloud-based CRM ideal for businesses of all sizes with rich integration capabilities.
Key Features:
Integrations: Offers integrations with other Zoho products and third-party applications.
Automation: Provides workflow automation capabilities.
Email Marketing: Works with Zoho Campaigns for bulk email sends (up to 12,000 per month).
Analytics: Powerful tools for informed decision-making.
Scalability: Well-suited for growing businesses.
Direct Link: Zoho CRM
Source: [1, 5, 12, 17, 18, 20]

4. Bitrix24

Description: A CRM best suited for businesses with many users and contacts offering a free plan with unlimited users.
Key Features:
User Limit: Unlimited users on the free plan.
Contact Management: Suitable for businesses with a large number of contacts.
Features: Includes project management, communication, and collaboration tools.
Automation: Offers workflow automation capabilities.
All-in-one: Offers CRM capabilities along with other business functionality.
Direct Link: Bitrix24
Source: [1, 5, 7, 12]

5. Agile CRM

Description: Suitable for small teams that need a sales platform.
Key Features:
Customizable: Offers customizable data fields.
Automation: Includes one workflow automation.
Marketing: Offers bulk email marketing.
Sales Platform: Specifically designed for sales-focused teams.
Team Collaboration: Enables team collaboration.
Direct Link: Agile CRM
Source: [1, 17]

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6. Insightly

Description: A free CRM that covers basic CRM needs, also provides project management tools.
Key Features:
Project Management: Includes project management tools with post-deal tracking.
Customized Reports: Offers customized reporting features.
Email Marketing: Comes with bulk email marketing.
Ease of Use: Recommended for those looking for basic functionalities.
Scalability: Can scale as the business grows.
Direct Link: Insightly
Source: [1, 17]

7. Freshsales (Freshworks CRM)

Description: A good free CRM for beginners in the CRM space.
Key Features:
Beginner Friendly: Easy to start with for those new to CRM.
CRM Functionality: Provides all the basics for managing contacts and deals.
Reporting: Has some reporting capabilities.
Integration: Integrates with other Freshworks products.
Ease of Use: Simple and easy to use platform.
Direct Link: Freshsales
Source: [1, 5, 7]

8. Capsule

Description: A simple CRM good for project management.
Key Features:
Project Management: Strong focus on project management aspects.
Contact Management: Helps organize your contacts.
Ease of Use: A user-friendly platform.
Organization: Helps in staying organized.
Simplicity: Simple and straightforward to use.
Direct Link: Capsule
Source: [5, 12]

9. Pipedrive

Description: An easy-to-implement CRM tool, which helps focus on activities to close deals.
Key Features:
Focus on Sales: Helps focus on sales-related activities.
Easy to Implement: Simple to set up and get started.
Deal Tracking: Strong features for managing deals.
Task Automation: Focuses on automating tasks related to deals.
Reporting: Can track performance with its reporting features.
Direct Link: Pipedrive
Source: [5, 7]

10. Mailchimp

Description: Primarily a marketing tool, but with CRM-like features suitable for teams.
Key Features:
Email Marketing: Great for teams that require strong email marketing capabilities.
Automation: Automation features for marketing purposes.
CRM Features: Includes contact management and basic CRM features.
Analytics: Provides data on marketing campaign performance.
Integrations: Integrates with various platforms.
Direct Link: Mailchimp
Source: [1, 2, 22]

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FAQ

1. What is a robust and popular free CRM alternative to Groove?

HubSpot CRM is a robust and popular option, suitable for various industries and particularly good for sales teams needing automation features. Discover HubSpot CRM

2. Which free alternative to Groove offers all-in-one platforms focusing on marketing, sales, and customer service?

EngageBay provides tools for CRM & sales automation, marketing automation, and service automation. Explore EngageBay

3. What cloud-based CRM ideal for businesses of all sizes can serve as an alternative to Groove?

Zoho CRM is known for its rich integration capabilities, automation, and scalable solutions. Learn more about Zoho CRM

4. Which CRM is best suited for businesses with many users and contacts, offering a free plan with unlimited users?

Bitrix24 provides a free plan with unlimited users, making it suitable for businesses with a large number of contacts. Discover Bitrix24

5. What free CRM is suitable for small teams that need a sales platform?

Agile CRM offers customizable data fields, workflow automation, and bulk email marketing. Explore Agile CRM

6. Which free CRM includes project management tools along with basic CRM functionalities?

Insightly is known for its project management tools and customized reporting features. Learn more about Insightly

7. What CRM is good for beginners and integrates with other Freshworks products?

Freshsales (Freshworks CRM) is an easy-to-use platform perfect for beginners. Explore Freshsales

8. Which simple CRM is good for project management and organizing contacts?

Capsule CRM offers a strong focus on project management and user-friendly contact organization. Discover Capsule

9. What CRM helps focus on sales activities and is easy to implement?

Pipedrive is designed to help manage deals and focus on sales-related activities. Learn more about Pipedrive

10. Which alternative to Groove is primarily a marketing tool but includes CRM-like features?

Mailchimp integrates CRM features with robust email marketing and automation capabilities. Explore Mailchimp

About the Author

Violetta Bonenkamp, also known as MeanCEO, is an experienced startup founder with an impressive educational background including an MBA and four other higher education degrees. She has over 20 years of work experience across multiple countries, including 5 years as a solopreneur and serial entrepreneur. She’s been living, studying and working in many countries around the globe and her extensive multicultural experience has influenced her immensely.

Violetta is a true multiple specialist who has built expertise in Linguistics, Education, Business Management, Blockchain, Entrepreneurship, Intellectual Property, Game Design, AI, SEO, Digital Marketing, cyber security and zero code automations. Her extensive educational journey includes a Master of Arts in Linguistics and Education, an Advanced Master in Linguistics from Belgium (2006-2007), an MBA from Blekinge Institute of Technology in Sweden (2006-2008), and an Erasmus Mundus joint program European Master of Higher Education from universities in Norway, Finland, and Portugal (2009).

She is the founder of Fe/male Switch, a startup game that encourages women to enter STEM fields, and also leads CADChain, and multiple other projects like the Directory of 1,000 Startup Cities with a proprietary MeanCEO Index that ranks cities for female entrepreneurs. Violetta created the "gamepreneurship" methodology, which forms the scientific basis of her startup game. She also builds a lot of SEO tools for startups. Her achievements include being named one of the top 100 women in Europe by EU Startups in 2022 and being nominated for Impact Person of the year at the Dutch Blockchain Week. She is an author with Sifted and a speaker at different Universities. Recently she published a book on Startup Idea Validation the right way: from zero to first customers and beyond and launched a Directory of 1,500+ websites for startups to list themselves in order to gain traction and build backlinks.

For the past several years Violetta has been living between the Netherlands and Malta, while also regularly traveling to different destinations around the globe, usually due to her entrepreneurial activities. This has led her to start writing about different locations and amenities from the POV of an entrepreneur. Here’s her recent article about the best hotels in Italy to work from.

About the Publication

Fe/male Switch is an innovative startup platform designed to empower women entrepreneurs through an immersive, game-like experience. Founded in 2020 during the pandemic "without any funding and without any code," this non-profit initiative has evolved into a comprehensive educational tool for aspiring female entrepreneurs.The platform was co-founded by Violetta Shishkina-Bonenkamp, who serves as CEO and one of the lead authors of the Startup News branch.

Mission and Purpose

Fe/male Switch Foundation was created to address the gender gap in the tech and entrepreneurship space. The platform aims to skill-up future female tech leaders and empower them to create resilient and innovative tech startups through what they call "gamepreneurship". By putting players in a virtual startup village where they must survive and thrive, the startup game allows women to test their entrepreneurial abilities without financial risk.

Key Features

The platform offers a unique blend of news, resources,learning, networking, and practical application within a supportive, female-focused environment:

Skill Lab: Micro-modules covering essential startup skills
Virtual Startup Building: Create or join startups and tackle real-world challenges
AI Co-founder (PlayPal): Guides users through the startup process
SANDBOX: A testing environment for idea validation before launch
Wellness Integration: Virtual activities to balance work and self-care
Marketplace: Buy or sell expert sessions and tutorials

Impact and Growth

Since its inception, Fe/male Switch has shown impressive growth:

3,000+ female entrepreneurs in the community
100+ startup tools built
5,000+ pieces of articles and news written

Partnerships

Fe/male Switch has formed strategic partnerships to enhance its offerings. In January 2022, it teamed up with global website builder Tilda to provide free access to website building tools and mentorship services for Fe/male Switch participants.

Recognition

Fe/male Switch has received media attention for its innovative approach to closing the gender gap in tech entrepreneurship. The platform has been featured in various publications highlighting its unique "play to learn and earn" model.