Top 10 Free Alternatives to ClickUp AI in 2025: A Comprehensive Comparison

As ClickUp AI continues to be a leading tool in project management, several free alternatives have emerged in 2025, each offering distinctive features and functionalities. This article explores these top alternatives, providing detailed data points to help you choose the best tool for your needs.

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1. Trello

Website: Trello
Description: A visual project management tool using a Kanban-style board, ideal for teams that need a straightforward task management solution.
Free Plan: Unlimited cards, up to 10 boards per workspace.
AI Features: Available for premium and enterprise users.
Views: Kanban board view (primary), calendar, map, timeline.
Collaboration: Easy team member invitation and task assignment.
Integrations: Integrates with Slack, Google Drive, and more.

2. Asana

Website: Asana
Description: A versatile platform for team collaboration and task management with a focus on workflows and progress tracking.
Free Plan: Up to 10 collaborators, unlimited projects, task assignment, and basic workflow tools.
AI Features: AI assists with task assignment, prioritization, and workflow automation.
Views: List, board, calendar, timeline.
Collaboration: Shared workspaces, task comments, file attachments.
Integrations: Connects with Slack, Google Workspace, and other apps.

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3. Notion

Website: Notion
Description: An all-in-one workspace combining note-taking, project management, and database capabilities, customizable for various needs.
Free Plan: Personal plan with limitations on file uploads.
AI Features: AI assistant for writing tasks, creating lists, and brainstorming.
Views: Table, board, list, calendar.
Collaboration: Real-time collaboration on documents and project pages.
Customization: Highly customizable with templates, databases, and more.

4. Taskade

Website: Taskade
Description: A real-time collaboration platform for managing tasks, taking notes, and video chatting within a single workspace.
Free Plan: Unlimited tasks, projects, and workspaces for individuals and small teams.
AI Features: AI-powered task creation, automation, and project summarization.
Views: List, board, mind map, calendar.
Collaboration: Built-in video chat and real-time editing.
Flexibility: Templates for various use cases and customizable workflows.

5. Wrike

Website: Wrike
Description: A project management platform offering comprehensive task management and collaboration tools for complex workflows.
Free Plan: Up to 5 users, limited project management features.
AI Features: AI task prioritization, workflow automation, and real-time reporting.
Views: List, board, Gantt chart, calendar.
Collaboration: Team task management and shared dashboards.
Scalability: Suitable for growing teams with complex projects.

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6. ProProfs Project

Website: ProProfs Project
Description: A user-friendly project management tool for startups and small businesses, focusing on planning and collaboration.
Free Plan: Forever free for small teams with core project management functionalities.
AI Features: Limited AI features available for tasks.
Views: Gantt charts, calendars, and Kanban boards.
Features: Time tracking, billing, and invoicing.
Ideal For: Startups and SMBs needing a comprehensive tool without a high cost.

7. Hive

Website: Hive
Description: A project management and collaboration platform aiming to be a digital hub for teams with automation and flexible project hierarchies.
Free Plan: Limited plan for up to 2 users.
AI Features: Automates workflows and provides project performance analytics.
Views: Flexible options to view projects based on team preference.
Collaboration: Offers communication features for effective collaboration.
Customization: Ability to customize workflows for projects of different complexities.

8. Todoist

Website: Todoist
Description: A simple task manager focused on personal productivity with features such as natural language processing and smart prioritization.
Free Plan: Available for basic task management.
AI Features: Natural language processing for quick task input and smart task prioritization.
Views: List view with an option to organize in projects.
Features: Intuitive interface that allows users to create and manage to-do lists easily.
Ideal For: Individuals looking to increase productivity.

9. Microsoft To Do

Website: Microsoft To Do
Description: A simple and efficient task management app designed to keep users organized, integrated with the Microsoft ecosystem.
Free Plan: Fully free for personal use with a Microsoft account.
AI Features: AI suggestions to prioritize tasks.
Views: List-based, easy to create and manage tasks.
Integration: Seamlessly integrates with Outlook and other Microsoft apps.
Accessibility: Available across multiple platforms (web, desktop, mobile).

10. Airtable

Website: Airtable
Description: A flexible, spreadsheet-database hybrid platform enabling creation of customized project management apps.
Free Plan: Limited records per base.
AI Features: Utilizes AI to help build a custom project management application.
Views: Grid, calendar, Kanban board, gallery.
Collaboration: Real-time team collaboration and customization options.
Scalability: Suited for teams needing to build tailored solutions.

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FAQ

1. What is a visual project management tool similar to ClickUp AI?

Trello is a visual project management tool known for its simplicity and ease of use. It offers a Kanban-style board to manage tasks efficiently. Visit Trello

2. Which alternative provides versatile team collaboration and task management?

Asana is a platform that offers versatile team collaboration and task management tools, making it suitable for projects of all sizes. Explore Asana

3. Is there an all-in-one workspace alternative to ClickUp AI?

Notion serves as an all-in-one workspace combining note-taking, project management, and database functionalities. Discover Notion

4. Which project management tool includes real-time collaboration features?

Taskade offers real-time collaboration with features like task management, note-taking, and video chat within the same workspace. Check out Taskade

5. What is a user-friendly project management tool for startups and small businesses?

ProProfs Project is a user-friendly tool designed to help startups and small businesses plan, collaborate, and deliver projects on time. Learn more about ProProfs Project

6. Which tool provides spreadsheet-like features for comprehensive task management?

Wrike is a project management platform with spreadsheet-like features, suited for businesses needing to track progress and manage complex workflows. Visit Wrike

7. What free project management alternative has a focus on personal productivity?

Todoist is a simple task manager focused on personal productivity, ideal for individuals looking to manage their to-do lists efficiently. Explore Todoist

8. Which alternative integrates seamlessly with Microsoft apps?

Microsoft To Do is an efficient task management app integrated with the Microsoft ecosystem, perfect for users already using Microsoft applications. Learn more about Microsoft To Do

9. Is there a project management tool that allows for flexible and visually rich workflows?

Airtable is a flexible platform that acts as a spreadsheet-database hybrid, allowing users to create customized project management apps. Discover Airtable

10. What project management tool is suitable for digital hub automation and analytics?

Hive is designed as a project management and collaboration platform that automates workflows and provides project performance analytics. Check out Hive

About the Author

Violetta Bonenkamp, also known as MeanCEO, is an experienced startup founder with an impressive educational background including an MBA and four other higher education degrees. She has over 20 years of work experience across multiple countries, including 5 years as a solopreneur and serial entrepreneur. She’s been living, studying and working in many countries around the globe and her extensive multicultural experience has influenced her immensely.

Violetta is a true multiple specialist who has built expertise in Linguistics, Education, Business Management, Blockchain, Entrepreneurship, Intellectual Property, Game Design, AI, SEO, Digital Marketing, cyber security and zero code automations. Her extensive educational journey includes a Master of Arts in Linguistics and Education, an Advanced Master in Linguistics from Belgium (2006-2007), an MBA from Blekinge Institute of Technology in Sweden (2006-2008), and an Erasmus Mundus joint program European Master of Higher Education from universities in Norway, Finland, and Portugal (2009).

She is the founder of Fe/male Switch, a startup game that encourages women to enter STEM fields, and also leads CADChain, and multiple other projects like the Directory of 1,000 Startup Cities with a proprietary MeanCEO Index that ranks cities for female entrepreneurs. Violetta created the "gamepreneurship" methodology, which forms the scientific basis of her startup game. She also builds a lot of SEO tools for startups. Her achievements include being named one of the top 100 women in Europe by EU Startups in 2022 and being nominated for Impact Person of the year at the Dutch Blockchain Week. She is an author with Sifted and a speaker at different Universities. Recently she published a book on Startup Idea Validation the right way: from zero to first customers and beyond and launched a Directory of 1,500+ websites for startups to list themselves in order to gain traction and build backlinks.

For the past several years Violetta has been living between the Netherlands and Malta, while also regularly traveling to different destinations around the globe, usually due to her entrepreneurial activities. This has led her to start writing about different locations and amenities from the POV of an entrepreneur. Here’s her recent article about the best hotels in Italy to work from.

About the Publication

Fe/male Switch is an innovative startup platform designed to empower women entrepreneurs through an immersive, game-like experience. Founded in 2020 during the pandemic "without any funding and without any code," this non-profit initiative has evolved into a comprehensive educational tool for aspiring female entrepreneurs.The platform was co-founded by Violetta Shishkina-Bonenkamp, who serves as CEO and one of the lead authors of the Startup News branch.

Mission and Purpose

Fe/male Switch Foundation was created to address the gender gap in the tech and entrepreneurship space. The platform aims to skill-up future female tech leaders and empower them to create resilient and innovative tech startups through what they call "gamepreneurship". By putting players in a virtual startup village where they must survive and thrive, the startup game allows women to test their entrepreneurial abilities without financial risk.

Key Features

The platform offers a unique blend of news, resources,learning, networking, and practical application within a supportive, female-focused environment:

Skill Lab: Micro-modules covering essential startup skills
Virtual Startup Building: Create or join startups and tackle real-world challenges
AI Co-founder (PlayPal): Guides users through the startup process
SANDBOX: A testing environment for idea validation before launch
Wellness Integration: Virtual activities to balance work and self-care
Marketplace: Buy or sell expert sessions and tutorials

Impact and Growth

Since its inception, Fe/male Switch has shown impressive growth:

3,000+ female entrepreneurs in the community
100+ startup tools built
5,000+ pieces of articles and news written

Partnerships

Fe/male Switch has formed strategic partnerships to enhance its offerings. In January 2022, it teamed up with global website builder Tilda to provide free access to website building tools and mentorship services for Fe/male Switch participants.

Recognition

Fe/male Switch has received media attention for its innovative approach to closing the gender gap in tech entrepreneurship. The platform has been featured in various publications highlighting its unique "play to learn and earn" model.