Top 10 Free Alternatives to Milanote in 2025

Milanote has been a popular tool for visual notetaking and project management, especially among creative professionals. However, a variety of free alternatives have surged in popularity due to their unique features and capabilities. Whether you’re seeking enhanced collaboration tools, integrated project management, or user-friendly mind mapping, here are the top 10 free alternatives to Milanote in 2025.

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1. ClickUp

Description: A comprehensive project management software that blends visual collaboration tools with task tracking. It features mind maps, whiteboards, and Kanban boards to facilitate brainstorming and project execution.
Free Plan: Yes, includes core features.
Key Features: Mind Maps, Whiteboards, Docs, Kanban Boards, Task Management, Project Management, Automations.
Collaboration: Supports real-time collaboration on whiteboards.
User Reviews: Highly rated on G2 and Capterra.
Best For: Teams that require integrated project management alongside visual collaboration tools. Learn more about ClickUp

2. Miro

Description: A digital whiteboard platform that supports brainstorming, strategic planning, and visual management, ideal for remote teams.
Free Plan: Yes, with limitations on the number of editable boards (typically 3).
Key Features: Sticky notes, templates, mind mapping, concept maps, real-time collaboration.
Collaboration: Excellent real-time collaboration for remote teams.
Templates: Extensive library of customizable templates.
Best For: Remote teams needing a versatile visual collaboration space. Explore Miro

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3. Notion

Description: An all-in-one workspace for note-taking, task management, and knowledge management.
Free Plan: Yes, with some limitations.
Key Features: Note-taking, task management, databases, wikis, project management.
Flexibility: Highly customizable for various applications.
Collaboration: Real-time collaboration on documents and pages.
Best For: Teams that want a unified space for documentation, project management, and knowledge sharing. Discover Notion

4. Microsoft Whiteboard

Description: A digital whiteboard app for real-time team collaboration, integrated seamlessly with Microsoft 365.
Free Plan: Free for Microsoft 365 users.
Key Features: Real-time collaboration, pen and touch support, integration with Microsoft tools.
Collaboration: Optimized for team collaboration within the Microsoft ecosystem.
Ease of Use: Simple and intuitive for Microsoft users.
Best For: Teams already utilizing the Microsoft 365 suite. Included with Microsoft 365

5. Trello

Description: A Kanban-style project management tool with a board-based interface for managing tasks and projects.
Free Plan: Yes, includes core features.
Key Features: Kanban boards, lists, cards, task management.
Simplicity: User-friendly and quick to learn.
Collaboration: Effective for team task management.
Best For: Teams needing structured task management with a visual overview. Check out Trello

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6. oSlate

Description: A free, feature-rich online whiteboard for brainstorming, organizing tasks, and creative ideation.
Free Plan: Yes, with full feature access.
Key Features: Infinite canvas, real-time collaboration.
Collaboration: Ideal for team brainstorming sessions.
Ease of Use: Simply designed for a variety of tasks.
Best For: Teams looking for a comprehensive free whiteboard solution. Explore oSlate

7. Evernote

Description: A renowned note-taking app that also supports task organization.
Free Plan: Yes, with some limitations.
Key Features: Note-taking, web clipping, task management.
Organization: Robust capabilities for organizing notes.
Collaboration: Limited collaboration features in the free plan.
Best For: Individuals needing a strong note-taking solution with visual organization capabilities. Learn more about Evernote

8. GitMind

Description: A free, AI-powered mind mapping and brainstorming tool.
Free Plan: Yes, includes real-time collaboration.
Key Features: Mind mapping, brainstorming, flowcharts, diagrams, real-time collaboration.
AI Features: Provides AI-powered idea generation.
Versatile: Suitable for project planning, note-taking, and more.
Best For: Users needing free mind-mapping with AI-enhanced features. Discover GitMind

9. xTiles

Description: An all-in-one visual workspace for notes, tasks, and project planning with customizable templates.
Free Plan: Yes, full feature access.
Key Features: Task management, customizable projects and collections, mobile app availability, visual interface.
Collaboration: Supports both synchronous and asynchronous team collaboration.
Ease of Use: User-friendly and flexible.
Best For: Users desiring an all-in-one solution for tasks and projects. Learn about xTiles

10. Coggle

Description: A web-based mind mapping tool known for its simplicity and user-friendliness.
Free Plan: Yes, up to three private mind maps.
Key Features: Easy to use, real-time collaboration, Markdown support.
Collaboration: Useful for brainstorming with colleagues.
Ease of Use: Intuitive for beginners.
Best For: Individuals needing a simple, efficient mind mapping tool for occasional use. Check out Coggle

These free alternatives to Milanote offer a variety of features tailored to different collaboration and project management needs, making them valuable tools for both individuals and teams in 2025.

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FAQ

1. What is the best free alternative to Milanote for project management?

ClickUp is a top choice for project management with its integrated visual collaboration features like mind maps and Kanban boards. Explore ClickUp

2. Which alternative is best for remote teams?

Miro is ideal for remote teams, offering a comprehensive visual collaboration platform with real-time updates. Discover Miro

3. Is there an all-in-one workspace alternative to Milanote?

Notion is a versatile all-in-one workspace suitable for note-taking, project management, and knowledge bases. Learn more about Notion

4. What is a free digital whiteboard tool integrated with Microsoft 365?

Microsoft Whiteboard is a free digital whiteboard app ideal for real-time collaboration and is integrated with other Microsoft tools.

5. Which alternative uses a Kanban-style interface?

Trello uses a Kanban-style interface, making it easy for teams to manage tasks and projects visually. Explore Trello

6. What is a robust free online whiteboard solution?

oSlate offers a feature-rich free online whiteboard for brainstorming and task organization. Learn more about oSlate

7. What is a good alternative for personal note-taking?

Evernote is a strong option for personal note-taking with robust organization capabilities. Discover Evernote

8. Which tool offers AI-powered mind mapping?

GitMind is a free AI-powered tool that excels in mind mapping and brainstorming. Explore GitMind

9. What is an alternative with a visual and flexible interface?

xTiles is an all-in-one visual workspace designed for notes, task management, and project planning. Discover xTiles

10. Which alternative is known for simplicity in mind mapping?

Coggle is a web-based mind mapping tool known for its simplicity and ease of use. Learn more about Coggle

About the Author

Violetta Bonenkamp, also known as MeanCEO, is an experienced startup founder with an impressive educational background including an MBA and four other higher education degrees. She has over 20 years of work experience across multiple countries, including 5 years as a solopreneur and serial entrepreneur. She’s been living, studying and working in many countries around the globe and her extensive multicultural experience has influenced her immensely.

Violetta is a true multiple specialist who has built expertise in Linguistics, Education, Business Management, Blockchain, Entrepreneurship, Intellectual Property, Game Design, AI, SEO, Digital Marketing, cyber security and zero code automations. Her extensive educational journey includes a Master of Arts in Linguistics and Education, an Advanced Master in Linguistics from Belgium (2006-2007), an MBA from Blekinge Institute of Technology in Sweden (2006-2008), and an Erasmus Mundus joint program European Master of Higher Education from universities in Norway, Finland, and Portugal (2009).

She is the founder of Fe/male Switch, a startup game that encourages women to enter STEM fields, and also leads CADChain, and multiple other projects like the Directory of 1,000 Startup Cities with a proprietary MeanCEO Index that ranks cities for female entrepreneurs. Violetta created the "gamepreneurship" methodology, which forms the scientific basis of her startup game. She also builds a lot of SEO tools for startups. Her achievements include being named one of the top 100 women in Europe by EU Startups in 2022 and being nominated for Impact Person of the year at the Dutch Blockchain Week. She is an author with Sifted and a speaker at different Universities. Recently she published a book on Startup Idea Validation the right way: from zero to first customers and beyond and launched a Directory of 1,500+ websites for startups to list themselves in order to gain traction and build backlinks.

For the past several years Violetta has been living between the Netherlands and Malta, while also regularly traveling to different destinations around the globe, usually due to her entrepreneurial activities. This has led her to start writing about different locations and amenities from the POV of an entrepreneur. Here’s her recent article about the best hotels in Italy to work from.

About the Publication

Fe/male Switch is an innovative startup platform designed to empower women entrepreneurs through an immersive, game-like experience. Founded in 2020 during the pandemic "without any funding and without any code," this non-profit initiative has evolved into a comprehensive educational tool for aspiring female entrepreneurs.The platform was co-founded by Violetta Shishkina-Bonenkamp, who serves as CEO and one of the lead authors of the Startup News branch.

Mission and Purpose

Fe/male Switch Foundation was created to address the gender gap in the tech and entrepreneurship space. The platform aims to skill-up future female tech leaders and empower them to create resilient and innovative tech startups through what they call "gamepreneurship". By putting players in a virtual startup village where they must survive and thrive, the startup game allows women to test their entrepreneurial abilities without financial risk.

Key Features

The platform offers a unique blend of news, resources,learning, networking, and practical application within a supportive, female-focused environment:

Skill Lab: Micro-modules covering essential startup skills
Virtual Startup Building: Create or join startups and tackle real-world challenges
AI Co-founder (PlayPal): Guides users through the startup process
SANDBOX: A testing environment for idea validation before launch
Wellness Integration: Virtual activities to balance work and self-care
Marketplace: Buy or sell expert sessions and tutorials

Impact and Growth

Since its inception, Fe/male Switch has shown impressive growth:

3,000+ female entrepreneurs in the community
100+ startup tools built
5,000+ pieces of articles and news written

Partnerships

Fe/male Switch has formed strategic partnerships to enhance its offerings. In January 2022, it teamed up with global website builder Tilda to provide free access to website building tools and mentorship services for Fe/male Switch participants.

Recognition

Fe/male Switch has received media attention for its innovative approach to closing the gender gap in tech entrepreneurship. The platform has been featured in various publications highlighting its unique "play to learn and earn" model.