Top 10 Free Alternatives to Trello AI in 2025

Project management has evolved significantly over the years, offering users an array of choices beyond Trello. As we step into 2025, several free alternatives provide robust features, catering to various team sizes and project complexities. This article compares the top 10 free Trello alternatives, focusing on their key data points and direct links.

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1. ClickUp

ClickUp
Description: ClickUp is an all-in-one project management platform that offers a wide range of features, including task management, document management, and goal tracking. It is highly customizable and suitable for both small and large teams.
Key Data Points:
Free Plan: Yes, with generous limitations for small teams.
Features: Multiple views (list, board, calendar, Gantt), customizable dashboards, task dependencies, time tracking, and some AI features.
Ease of Use: Relatively easy to set up, with a learning curve due to the abundance of features.
Collaboration: Good for team collaboration with task assignments and commenting features.
Scalability: Highly scalable for growing teams.

2. Asana

Asana
Description: Asana is a robust project management tool known for its ability to manage complex workflows, dependencies, and milestones.
Key Data Points:
Free Plan: Yes, suitable for small teams and individuals.
Features: List, board, and calendar views, task templates, dependencies, and basic reporting.
Ease of Use: User-friendly interface and relatively easy to adopt.
Collaboration: Good team collaboration features.
Scalability: Scalable for complex projects, though free plan is limited.

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3. Notion

Notion
Description: Notion is a versatile workspace platform that allows for project management, note-taking, and knowledge base creation.
Key Data Points:
Free Plan: Yes, suitable for individuals and small teams.
Features: Customizable pages, databases, Kanban boards, and strong reporting and analytics capabilities.
Ease of Use: Highly customizable, may have a steeper learning curve.
Collaboration: Good for team collaboration, with real-time editing and comments.
Scalability: Can be scaled to manage complex projects.

4. Wrike

Wrike
Description: Wrike is a project management tool known for its spreadsheet-like features and ability to handle larger and more complex projects.
Key Data Points:
Free Plan: Yes, but with limited features and users.
Features: Gantt charts, basic automation, task management, and reporting.
Ease of Use: Moderate learning curve.
Collaboration: Solid collaboration features for teams.
Scalability: Suitable for larger teams and complex projects.

5. Todoist

Todoist
Description: Todoist is a simple and effective task management tool that focuses on personal and team productivity with clear task prioritization.
Key Data Points:
Free Plan: Yes, suitable for individuals and small teams.
Features: Task lists, subtasks, due dates, recurring tasks, labels, and simple collaboration features.
Ease of Use: Very user-friendly with a clean interface and quick task input.
Collaboration: Basic collaboration and sharing options.
Scalability: Ideal for smaller projects and personal task management, but can be used by small teams.

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6. Microsoft Planner

Microsoft Planner
Description: Microsoft Planner is a task management tool designed for teams who are already using the Microsoft 365 ecosystem.
Key Data Points:
Free Plan: Yes, as part of a Microsoft 365 subscription.
Features: Kanban boards, task assignments, file sharing, and integration with other Microsoft apps.
Ease of Use: Easy to set up and use, especially for Microsoft 365 users.
Collaboration: Seamless for teams already using the Microsoft ecosystem.
Scalability: Suitable for small to medium-sized teams.

7. Zoho Projects

Zoho Projects
Description: Zoho Projects is a cloud-based project management software that offers a range of features for task tracking, project management, and collaboration.
Key Data Points:
Free Plan: Yes, limited to 3 users and 2 projects.
Features: Task management, time tracking, document sharing, and basic reporting.
Ease of Use: Intuitive and easy to use.
Collaboration: Good team collaboration features.
Scalability: Suitable for small to medium-sized teams.

8. Freedcamp

Freedcamp
Description: Freedcamp is a free project management tool that offers a good set of features without charging for the essentials.
Key Data Points:
Free Plan: Yes, with unlimited users and projects.
Features: Task management, Kanban boards, file sharing, and calendar integration.
Ease of Use: User-friendly interface.
Collaboration: Solid team collaboration capabilities.
Scalability: Highly scalable for projects of any size.

9. nTask

nTask
Description: nTask is a project management software focusing on task management, project planning, and tracking progress.
Key Data Points:
Free Plan: Yes, with limited features.
Features: Task management, Gantt charts, and meeting management.
Ease of Use: Intuitive and easy to use.
Collaboration: Good for teams looking for a structured way to manage tasks.
Scalability: Suitable for small businesses.

10. Retable

Retable
Description: Retable is a task management software focused on collaboration and customization with Kanban boards and custom workflows.
Key Data Points:
Free Plan: Yes, with good features for small teams.
Features: Kanban boards, calendar integration, and collaboration options.
Ease of Use: Easy to use interface.
Collaboration: Good collaboration features.
Scalability: Flexible and suitable for teams of any size.

This list should provide a good starting point for exploring Trello alternatives in 2025, offering a variety of options depending on team size and project complexity.

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FAQ

1. What are some free alternatives to Trello available in 2025?

Some free alternatives to Trello in 2025 include ClickUp, Asana, Notion, Wrike, Todoist, Microsoft Planner, Zoho Projects, Freedcamp, nTask, and Retable. Learn more about ClickUp | Explore Asana

2. Which free alternative is the most feature-rich?

ClickUp is known for its extensive feature set, including multiple views, customizable dashboards, task dependencies, and time tracking. Learn more about ClickUp

3. Which alternative is best for small teams and individuals?

Asana has a user-friendly interface and offers features suitable for small teams and individual use in its free plan. Explore Asana

4. What tool is best for note-taking and project management?

Notion combines note-taking with project management, making it a versatile workspace platform. Discover Notion

5. Is there an alternative with a simple and clean interface?

Todoist is praised for its simple and clean interface, designed for personal and team productivity. Learn more about Todoist

6. Which alternative integrates well with other Microsoft apps?

Microsoft Planner integrates seamlessly with other Microsoft 365 apps, making it ideal for teams using the Microsoft ecosystem. Discover Microsoft Planner

7. Are there any cloud-based project management tools available for free?

Zoho Projects is a cloud-based project management tool offering a range of features for task tracking and collaboration. Explore Zoho Projects

8. Which free tool offers unlimited users and projects?

Freedcamp offers a free plan with unlimited users and projects, making it highly scalable. Discover Freedcamp

9. What is a good alternative for structured task management?

nTask focuses on structured task management and project planning, with features like Gantt charts and meeting management. Learn more about nTask

10. Which tool offers customizable workflows and good collaboration features?

Retable provides customizable workflows and strong collaboration options with its Kanban boards and calendar integration. Explore Retable

References

About the Author

Violetta Bonenkamp, also known as MeanCEO, is an experienced startup founder with an impressive educational background including an MBA and four other higher education degrees. She has over 20 years of work experience across multiple countries, including 5 years as a solopreneur and serial entrepreneur. She’s been living, studying and working in many countries around the globe and her extensive multicultural experience has influenced her immensely.

Violetta is a true multiple specialist who has built expertise in Linguistics, Education, Business Management, Blockchain, Entrepreneurship, Intellectual Property, Game Design, AI, SEO, Digital Marketing, cyber security and zero code automations. Her extensive educational journey includes a Master of Arts in Linguistics and Education, an Advanced Master in Linguistics from Belgium (2006-2007), an MBA from Blekinge Institute of Technology in Sweden (2006-2008), and an Erasmus Mundus joint program European Master of Higher Education from universities in Norway, Finland, and Portugal (2009).

She is the founder of Fe/male Switch, a startup game that encourages women to enter STEM fields, and also leads CADChain, and multiple other projects like the Directory of 1,000 Startup Cities with a proprietary MeanCEO Index that ranks cities for female entrepreneurs. Violetta created the "gamepreneurship" methodology, which forms the scientific basis of her startup game. She also builds a lot of SEO tools for startups. Her achievements include being named one of the top 100 women in Europe by EU Startups in 2022 and being nominated for Impact Person of the year at the Dutch Blockchain Week. She is an author with Sifted and a speaker at different Universities. Recently she published a book on Startup Idea Validation the right way: from zero to first customers and beyond and launched a Directory of 1,500+ websites for startups to list themselves in order to gain traction and build backlinks.

For the past several years Violetta has been living between the Netherlands and Malta, while also regularly traveling to different destinations around the globe, usually due to her entrepreneurial activities. This has led her to start writing about different locations and amenities from the POV of an entrepreneur. Here’s her recent article about the best hotels in Italy to work from.

About the Publication

Fe/male Switch is an innovative startup platform designed to empower women entrepreneurs through an immersive, game-like experience. Founded in 2020 during the pandemic "without any funding and without any code," this non-profit initiative has evolved into a comprehensive educational tool for aspiring female entrepreneurs.The platform was co-founded by Violetta Shishkina-Bonenkamp, who serves as CEO and one of the lead authors of the Startup News branch.

Mission and Purpose

Fe/male Switch Foundation was created to address the gender gap in the tech and entrepreneurship space. The platform aims to skill-up future female tech leaders and empower them to create resilient and innovative tech startups through what they call "gamepreneurship". By putting players in a virtual startup village where they must survive and thrive, the startup game allows women to test their entrepreneurial abilities without financial risk.

Key Features

The platform offers a unique blend of news, resources,learning, networking, and practical application within a supportive, female-focused environment:

Skill Lab: Micro-modules covering essential startup skills
Virtual Startup Building: Create or join startups and tackle real-world challenges
AI Co-founder (PlayPal): Guides users through the startup process
SANDBOX: A testing environment for idea validation before launch
Wellness Integration: Virtual activities to balance work and self-care
Marketplace: Buy or sell expert sessions and tutorials

Impact and Growth

Since its inception, Fe/male Switch has shown impressive growth:

3,000+ female entrepreneurs in the community
100+ startup tools built
5,000+ pieces of articles and news written

Partnerships

Fe/male Switch has formed strategic partnerships to enhance its offerings. In January 2022, it teamed up with global website builder Tilda to provide free access to website building tools and mentorship services for Fe/male Switch participants.

Recognition

Fe/male Switch has received media attention for its innovative approach to closing the gender gap in tech entrepreneurship. The platform has been featured in various publications highlighting its unique "play to learn and earn" model.