Top 10 Alternatives to Milanote in 2025: A Comprehensive Comparison

As Milanote continues to support creative and collaborative workspaces, 2025 has introduced several powerful alternatives, each offering unique features and capabilities. Whether you're looking for specialized tools, better pricing, or enhanced integration, this article explores the top 10 Milanote alternatives, comparing them on key data points like pricing, ease of use, use cases, and target audience.

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1. Miro

Website: Miro
Key Features:
Infinite canvas for brainstorming and visual collaboration.
Extensive library of templates for various workflows.
Real-time collaboration, including video conferencing and screen sharing.
Integrations with tools like Slack, Jira, and Trello.
Supports mind mapping, diagramming, and project planning.
Use Case: Collaborative digital whiteboard for teams, suitable for product development, design, and strategic planning.
Pricing: Free plan available, paid plans from around $10/user/month.

2. Notion

Website: Notion
Key Features:
All-in-one workspace for notes, project management, and task organization.
Customizable databases, documents, and calendars.
Flexible structure adapts to various workflows.
Collaboration features for teams.
Suitable for both personal and professional use.
Use Case: Versatile workspace for note-taking, project management, and knowledge bases, adaptable for various teams.
Pricing: Free plan available, paid plans starting around $8/user/month.

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3. ClickUp

Website: ClickUp
Key Features:
Project management with visual collaboration features.
Centralized platform for project management, email, and CRM.
Customizable dashboards, task management, and workflow automation.
Includes features like mind maps, whiteboards, and docs.
Integrations with popular apps.
Use Case: Comprehensive project management, suitable for small businesses to large enterprises, offering visual tools and a range of features.
Pricing: Free plan available, paid plans from around $10/user/month.

4. Trello

Website: Trello
Key Features:
Kanban-style boards, lists, and cards for task organization.
Intuitive drag-and-drop interface.
Customizable boards and workflows.
Integrations with third-party apps and power-ups.
Suitable for teams and individuals.
Use Case: Simple, visual project management tool for task tracking, ideal for small to medium-sized teams.
Pricing: Free plan available, paid plans available for larger teams.

5. Evernote

Website: Evernote
Key Features:
Note-taking app with traditional organization structure (notebooks and tags).
Document scanning and handwritten note support.
Web clipper for capturing web content.
Calendar integrations.
Suitable for personal note-taking and research.
Use Case: Note-taking and information management, more structured than Milanote for organizing content.
Pricing: Free plan available, paid plans starting around $12.99/month.

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6. Asana

Website: Asana
Key Features:
Project management with list, board, or timeline views.
Task dependencies and custom fields for structured workflows.
Workflow automation and advanced reporting capabilities.
Team collaboration and project tracking.
Integrations with other project management tools.
Use Case: Robust project management for teams of all sizes, offering structured task management and detailed workflows.
Pricing: Free plan available, paid plans from around $13.49/user/month.

7. Mural

Website: Mural
Key Features:
Digital workspace for visual problem-solving and team collaboration.
Digital sticky notes, diagramming, and content organization.
Real-time collaboration features, including drawing and sketching.
Tools for brainstorming and consensus-building.
Templates for various team activities.
Use Case: Visual collaboration, ideal for remote team meetings and problem-solving activities.
Pricing: Paid plans, prices not readily available without a quote.

8. Lucidchart

Website: Lucidchart
Key Features:
Online diagramming tool for flowcharts, mind maps, and other visual content.
Large canvas for complex diagrams and visuals.
Real-time collaboration features.
AI-powered layout assistance.
Integrations with other platforms.
Use Case: Diagramming and visual content creation, suitable for teams needing detailed planning tools.
Pricing: Free plan available, paid plans start around $7.95/user/month.

9. xTiles

Website: xTiles
Key Features:
Visual workspace for organizing ideas and projects.
Template-based system.
Task management features with a dedicated panel.
Web clipper for gathering information.
Mobile apps for on-the-go planning.
Use Case: All-in-one visual solution for task and project management, and note-taking.
Pricing: Free version available, paid version starting from $15 a month.

10. Microsoft Whiteboard

Website: Included in the Microsoft ecosystem.
Key Features:
Online whiteboard for teams to visualize and collaborate.
Real-time collaboration capabilities.
Part of Microsoft 365.
Brainstorming and project planning tools.
Integration with the Microsoft ecosystem.
Use Case: Collaborative whiteboard tool for teams integrated into the Microsoft ecosystem.
Pricing: Included with Microsoft 365 subscriptions.

These 10 options provide a comprehensive overview of the alternatives to Milanote in 2025, each with strengths in different areas of visual collaboration, project management, and note-taking.

Important Considerations:

User Needs: The best option depends on the specific needs of the user or team. For example, if project management is key, Asana or Trello might be better options. If a digital whiteboard is needed, Miro or Mural are solid choices.
Team Size: Some tools are better suited for small teams, while others are designed for larger organizations.
Budget: There are free and paid options to consider, depending on the required features and number of users.
Integrations: If your workflow requires integration with other tools, verify compatibility.

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FAQ

1. What is Miro used for?

Miro is a collaborative digital whiteboard designed for brainstorming, visual collaboration, and project planning. It offers features like an infinite canvas, real-time collaboration, and extensive template libraries. Discover Miro

2. How does Notion benefit teams?

Notion serves as an all-in-one workspace for notes, project management, and task organization. Its flexible structure adapts to various workflows, making it ideal for both personal and professional use. Explore Notion

3. Can ClickUp be used for visual collaboration?

Yes, ClickUp offers project management with visual collaboration features including mind maps, whiteboards, and customizable dashboards. It's suitable for small businesses to large enterprises. Learn more about ClickUp

4. Is Trello free to use?

Trello offers a free plan and uses a Kanban-style board system for task organization. It's ideal for small to medium-sized teams needing a simple and visual project management tool. Explore Trello

5. What makes Evernote different from Milanote?

Evernote is a structured note-taking app with features like document scanning, web clipping, and calendar integrations, suitable for personal note-taking and research. Discover Evernote

6. What features does Asana provide for project management?

Asana provides structured task management with list, board, and timeline views. It includes task dependencies, custom fields, workflow automation, and advanced reporting capabilities. Explore Asana

7. Who should use Mural?

Mural is designed for visual problem-solving and team collaboration, offering digital sticky notes, diagramming, real-time collaboration, and templates for various team activities. Learn more about Mural

8. How does Lucidchart help teams?

Lucidchart is an online diagramming tool for creating flowcharts, mind maps, and other visual content. Its features include a large canvas, real-time collaboration, and AI-powered layout assistance. Discover Lucidchart

9. What is unique about xTiles?

xTiles provides a visual workspace for organizing ideas and projects with a template-based system and task management features, including a web clipper and mobile apps. Explore xTiles

10. What does Microsoft Whiteboard offer?

Microsoft Whiteboard, part of the Microsoft ecosystem, offers an online whiteboard for team visualization and collaboration, including project planning tools integrated with Microsoft 365.

References

About the Author

Violetta Bonenkamp, also known as MeanCEO, is an experienced startup founder with an impressive educational background including an MBA and four other higher education degrees. She has over 20 years of work experience across multiple countries, including 5 years as a solopreneur and serial entrepreneur. She’s been living, studying and working in many countries around the globe and her extensive multicultural experience has influenced her immensely.

Violetta is a true multiple specialist who has built expertise in Linguistics, Education, Business Management, Blockchain, Entrepreneurship, Intellectual Property, Game Design, AI, SEO, Digital Marketing, cyber security and zero code automations. Her extensive educational journey includes a Master of Arts in Linguistics and Education, an Advanced Master in Linguistics from Belgium (2006-2007), an MBA from Blekinge Institute of Technology in Sweden (2006-2008), and an Erasmus Mundus joint program European Master of Higher Education from universities in Norway, Finland, and Portugal (2009).

She is the founder of Fe/male Switch, a startup game that encourages women to enter STEM fields, and also leads CADChain, and multiple other projects like the Directory of 1,000 Startup Cities with a proprietary MeanCEO Index that ranks cities for female entrepreneurs. Violetta created the "gamepreneurship" methodology, which forms the scientific basis of her startup game. She also builds a lot of SEO tools for startups. Her achievements include being named one of the top 100 women in Europe by EU Startups in 2022 and being nominated for Impact Person of the year at the Dutch Blockchain Week. She is an author with Sifted and a speaker at different Universities. Recently she published a book on Startup Idea Validation the right way: from zero to first customers and beyond and launched a Directory of 1,500+ websites for startups to list themselves in order to gain traction and build backlinks.

For the past several years Violetta has been living between the Netherlands and Malta, while also regularly traveling to different destinations around the globe, usually due to her entrepreneurial activities. This has led her to start writing about different locations and amenities from the POV of an entrepreneur. Here’s her recent article about the best hotels in Italy to work from.

About the Publication

Fe/male Switch is an innovative startup platform designed to empower women entrepreneurs through an immersive, game-like experience. Founded in 2020 during the pandemic "without any funding and without any code," this non-profit initiative has evolved into a comprehensive educational tool for aspiring female entrepreneurs.The platform was co-founded by Violetta Shishkina-Bonenkamp, who serves as CEO and one of the lead authors of the Startup News branch.

Mission and Purpose

Fe/male Switch Foundation was created to address the gender gap in the tech and entrepreneurship space. The platform aims to skill-up future female tech leaders and empower them to create resilient and innovative tech startups through what they call "gamepreneurship". By putting players in a virtual startup village where they must survive and thrive, the startup game allows women to test their entrepreneurial abilities without financial risk.

Key Features

The platform offers a unique blend of news, resources,learning, networking, and practical application within a supportive, female-focused environment:

Skill Lab: Micro-modules covering essential startup skills
Virtual Startup Building: Create or join startups and tackle real-world challenges
AI Co-founder (PlayPal): Guides users through the startup process
SANDBOX: A testing environment for idea validation before launch
Wellness Integration: Virtual activities to balance work and self-care
Marketplace: Buy or sell expert sessions and tutorials

Impact and Growth

Since its inception, Fe/male Switch has shown impressive growth:

3,000+ female entrepreneurs in the community
100+ startup tools built
5,000+ pieces of articles and news written

Partnerships

Fe/male Switch has formed strategic partnerships to enhance its offerings. In January 2022, it teamed up with global website builder Tilda to provide free access to website building tools and mentorship services for Fe/male Switch participants.

Recognition

Fe/male Switch has received media attention for its innovative approach to closing the gender gap in tech entrepreneurship. The platform has been featured in various publications highlighting its unique "play to learn and earn" model.