In the fast-paced, competitive world of startups and SMEs, choosing the right project management and collaboration tool isn’t just important, it’s essential. With 2026 shaping up to be a year of technological leaps, tools that combine productivity, efficiency, and collaboration capabilities are more in demand than ever. Two of the most talked-about contenders in this space today are Height and Notion. Both offer unique advantages, but which one is truly the best for growing startups and small businesses?
If you’re an entrepreneur or team lead looking to optimize your workflow, this guide will dive deep into Height vs Notion, offering insights, data, and examples to help you decide which tool is ideal for your needs.
Why Project Management Tools Matter More in 2026
Did you know that startups that effectively use project management tools are 29% more likely to meet their goals on time? For burgeoning teams, every second counts. With remote collaboration becoming the new standard, you need tools that:
- Simplify complex workflows.
- Encourage team collaboration.
- Provide real-time updates for quick decision-making.
Height vs Notion: A Quick Glance
Height: Collaboration Meets Sophistication
Height stands out as an emerging star in the project management space, praised for its free feature-rich platform that caters to startups on a budget. It offers advanced functionalities like:
- Custom Workflows tailored to diverse teams.
- Real-time Updates for seamless team integration.
- Automation Options to minimize repetitive tasks.
- Scalability as your business grows.
👉 Read more about why teams love Height in this expert breakdown on its features for small businesses here.
Notion: Flexibility for Innovators
Notion is often the go-to choice for startups that value creativity. It doubles as a project management tool and a workspace for ideas, allowing teams to:
- Design adaptable and visually appealing dashboards.
- Include wiki-style pages for centralized documentation.
- Integrate databases for advanced task tracking.
- Collaborate real-time while sorting and prioritizing tasks.
Learn how Notion has become the preferred tool for designers, SMEs, and Agile teams by visiting this detailed review.
Height vs Notion for Startups and SMEs
Key Features Comparison
FeatureHeightNotion
Collaboration
Built-in messaging, real-time updates
Comments, collaboration in documents
Affordability
Highly affordable, free plans available
Flexible paid plans
Visual Options
Gantt Charts, Custom Views
Timeline, Gallery, Board views
Scalability for Teams
Excellent for scaling workflows
Best for creative and agile teams
Ease of Use
User-friendly and customizable
Simple, but may require a learning curve
Most Ideal For
Budget-conscious SMEs and fast-growing startups
Startups focusing on documentation-heavy workflows
Optimized Workflow Guide
Wondering how to choose the ideal tool for optimizing your startup? Here’s a quick blueprint:
- Assess your team’s goals and pain points. Need a tool that grows as your team does? Height’s scalability has you covered. Love organizing your ideas in one place? Notion’s flexible workspace is your match.
- Validate which features matter most, automated workflows, kanban boards, or reporting tools.
- Start with free trials for both Height and Notion to explore how your team interacts with the tool over a short project cycle.
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Lessons From Mistakes to Avoid
As powerful as they are, project management tools are only as effective as the strategies behind their usage. Here are some common pitfalls entrepreneurs make:
- Overloading with Features: Both Height and Notion offer versatility, but using too many features at once can overwhelm new users. Stick to the basics and expand gradually.
- Avoiding Team Input: Many founders choose tools without consulting their team. This can lead to poor adoption rates. Always involve your key members when trialing platforms.
- Skipping Integration Opportunities: Not using third-party tools like CRMs or marketing platforms alongside Height or Notion can limit your overall effectiveness.
Deep Insights: Which Tool Is Better for Marketing Teams?
It’s a well-known startup secret: building the product is the easy part, marketing it effectively is the hard part. Both Height and Notion can help, depending on your marketing strategy.
- Height is perfect for marketers prioritizing task automation, audience segmentation, and hitting deadlines. It integrates smoothly with email marketing tools to ensure campaigns stay on track.
- Notion excels at content planning. Create dedicated databases not just for tasks, but target keywords, social media strategies, or article drafts.
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Conclusion
Height and Notion are both excellent project management and collaboration tools, each with a specific type of team in mind. If your mind leans toward budget-conscious growth, Height is the winner. On the other hand, if your vision prioritizes creativity and workspace customization, Notion is the ideal choice.
Now’s the perfect time to evaluate your startup’s immediate needs and long-term goals. Start 2026 with the right tools to help your team stay productive, collaborative, and one step ahead of the competition.
FAQ on Height vs Notion: Tools for Project Management and Collaboration
1. What are the key differences between Height and Notion?
Height offers advanced features like real-time updates, automation options, and scalability for startups on a budget. Notion, on the other hand, is ideal for documentation-heavy workflows and creative teams, with flexible dashboards and database integration. Compare Height and Notion on The Digital Project Manager
2. Where can I submit a guest post about my startup?
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3. Which tool is better for creative teams?
Notion is the top choice for creative teams due to its highly customizable dashboards, visual designs, and integration of wikis and databases for brainstorming and project planning. Learn more about Notion’s features on Hello Ivy
4. Which tool is more budget-friendly for startups and SMEs?
Height stands out as a cost-efficient solution for budget-conscious teams, with extensive free plans and scalability options. Notion provides affordable paid plans, but its free version might be limited for team-wide usage. Explore more about Height’s pricing on Appvizer
5. How do Height and Notion help with marketing workflows?
Height integrates smoothly with email marketing tools, ensuring campaigns hit deadlines with task automation. Notion excels at planning content strategies, organizing drafts, and assigning tasks visually. See Height vs Notion for marketing on Ready Logic
6. Which tool is easier to use for beginners?
Height is more user-friendly with its straightforward interface and pre-designed workflows. Notion may require a learning curve due to its immense flexibility and need for initial setup. Get insights on user experiences at Forbes
7. Can I use AI to write SEO-optimized articles that help my brand grow?
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8. Which tool offers better automation features?
Height provides more robust automation for repetitive tasks, enabling teams to focus on high-priority work. Notion, while versatile, is more focused on manual updates and creative input. Check out Height’s automation on The Digital Project Manager
9. What do teams use Notion for besides project management?
Aside from project management, teams utilize Notion as a centralized workspace to manage wikis, design roadmaps, and databases for tracking workflows and ideas. Learn more on Hello Ivy
10. Is there a free trial available for Height and Notion?
Both Height and Notion offer free trials, enabling startups and SMEs to explore their functionality before committing long term. Try both tools to determine which aligns better with your team’s goals. Discover Height’s free offers on Appvizer
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About the Author
Violetta Bonenkamp, also known as MeanCEO, is an experienced startup founder with an impressive educational background including an MBA and four other higher education degrees. She has over 20 years of work experience across multiple countries, including 5 years as a solopreneur and serial entrepreneur. Throughout her startup experience she has applied for multiple startup grants at the EU level, in the Netherlands and Malta, and her startups received quite a few of those. She’s been living, studying and working in many countries around the globe and her extensive multicultural experience has influenced her immensely.
Violetta is a true multiple specialist who has built expertise in Linguistics, Education, Business Management, Blockchain, Entrepreneurship, Intellectual Property, Game Design, AI, SEO, Digital Marketing, cyber security and zero code automations. Her extensive educational journey includes a Master of Arts in Linguistics and Education, an Advanced Master in Linguistics from Belgium (2006-2007), an MBA from Blekinge Institute of Technology in Sweden (2006-2008), and an Erasmus Mundus joint program European Master of Higher Education from universities in Norway, Finland, and Portugal (2009).
She is the founder of Fe/male Switch, a startup game that encourages women to enter STEM fields, and also leads CADChain, and multiple other projects like the Directory of 1,000 Startup Cities with a proprietary MeanCEO Index that ranks cities for female entrepreneurs. Violetta created the "gamepreneurship" methodology, which forms the scientific basis of her startup game. She also builds a lot of SEO tools for startups. Her achievements include being named one of the top 100 women in Europe by EU Startups in 2022 and being nominated for Impact Person of the year at the Dutch Blockchain Week. She is an author with Sifted and a speaker at different Universities. Recently she published a book on Startup Idea Validation the right way: from zero to first customers and beyond and launched a Directory of 1,500+ websites for startups to list themselves in order to gain traction and build backlinks.
Violetta Bonenkamp's expertise in CAD sector, IP protection and blockchain
Violetta Bonenkamp is recognized as a multidisciplinary expert with significant achievements in the CAD sector, intellectual property (IP) protection, and blockchain technology.
CAD Sector:
- Violetta is the CEO and co-founder of CADChain, a deep tech startup focused on developing IP management software specifically for CAD (Computer-Aided Design) data. CADChain addresses the lack of industry standards for CAD data protection and sharing, using innovative technology to secure and manage design data.
- She has led the company since its inception in 2018, overseeing R&D, PR, and business development, and driving the creation of products for platforms such as Autodesk Inventor, Blender, and SolidWorks.
- Her leadership has been instrumental in scaling CADChain from a small team to a significant player in the deeptech space, with a diverse, international team.
IP Protection:
- Violetta has built deep expertise in intellectual property, combining academic training with practical startup experience. She has taken specialized courses in IP from institutions like WIPO and the EU IPO.
- She is known for sharing actionable strategies for startup IP protection, leveraging both legal and technological approaches, and has published guides and content on this topic for the entrepreneurial community.
- Her work at CADChain directly addresses the need for robust IP protection in the engineering and design industries, integrating cybersecurity and compliance measures to safeguard digital assets.
Blockchain:
- Violetta’s entry into the blockchain sector began with the founding of CADChain, which uses blockchain as a core technology for securing and managing CAD data.
- She holds several certifications in blockchain and has participated in major hackathons and policy forums, such as the OECD Global Blockchain Policy Forum.
- Her expertise extends to applying blockchain for IP management, ensuring data integrity, traceability, and secure sharing in the CAD industry.
For the past several years Violetta has been living between the Netherlands and Malta, while also regularly traveling to different destinations around the globe, usually due to her entrepreneurial activities. This has led her to start writing about different locations and amenities from the POV of an entrepreneur. Here’s her recent article about best hotels in Italy to work from.
About the Publication
Fe/male Switch is an innovative startup platform designed to empower women entrepreneurs through an immersive, game-like experience. Founded in 2020 during the pandemic "without any funding and without any code," this non-profit initiative has evolved into a comprehensive educational tool for aspiring female entrepreneurs.The platform was co-founded by Violetta Shishkina-Bonenkamp, who serves as CEO and one of the lead authors of the Startup News branch. The Fe/male Switch team is located in several countries, including the Netherlands and Malta.
Mission and Purpose
Fe/male Switch Foundation was created to address the gender gap in the tech and entrepreneurship space. The platform aims to skill-up future female tech leaders and empower them to create resilient and innovative tech startups through what they call "gamepreneurship". By putting players in a virtual startup village where they must survive and thrive, the startup game allows women to test their entrepreneurial abilities without financial risk.
Key Features
The platform offers a unique blend of news, resources,learning, networking, and practical application within a supportive, female-focused environment:
- Skill Lab: Micro-modules covering essential startup skills
- Virtual Startup Building: Create or join startups and tackle real-world challenges
- AI Co-founder (PlayPal): Guides users through the startup process
- SANDBOX: A testing environment for idea validation before launch
- Wellness Integration: Virtual activities to balance work and self-care
- Marketplace: Buy or sell expert sessions and tutorials
Impact and Growth
Since its inception, Fe/male Switch has shown impressive growth:
- 3,000+ female entrepreneurs in the community
- 100+ startup tools built
- 5,000+ pieces of articles and news written
Partnerships
Fe/male Switch has formed strategic partnerships to enhance its offerings. In January 2022, it teamed up with global website builder Tilda to provide free access to website building tools and mentorship services for Fe/male Switch participants.
Recognition
Fe/male Switch has received media attention for its innovative approach to closing the gender gap in tech entrepreneurship. The platform has been featured in various publications highlighting its unique "play to learn and earn" model.
