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Free Todoist Alternatives (2027): 13 To-Do Apps With Real Free Plans, Limits Checked

Free Todoist Alternatives With Real Free Plans, for Solo Founders and Small Teams

Todoist is one of the best to-do apps, but its free plan is small: five personal projects, three filter views and no calendar layout. If you have outgrown it, or you simply do not want another subscription, there are free to-do and task apps that give you more for nothing. We checked the free plan of every app below on its official pricing page or GitHub in October 2026, wrote down the limits that actually bite, and listed separately what has changed since our earlier version of this list, including one app we dropped.
Quick answer: for the most features in a free personal to-do app, use TickTick; if you live in Outlook, use Microsoft To Do, and if you live in Gmail, use Google Tasks, both completely free; for a free app with no account and built-in time tracking, use the open-source Super Productivity; and for a small team that wants boards, use Trello (10 collaborators free) or ClickUp (unlimited members, 60MB of storage).
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What Todoist's Free Plan Includes in 2027

To know what you are replacing: on the Todoist pricing page (checked October 2026) the free Beginner plan gives you 5 personal projects, up to 5 people per project, 3 custom filter views, 5 MB file uploads and one week of activity history. Custom reminders and the calendar layout are paid features, and of the AI tools only Filter Assist is included. Pro costs $5 a month billed yearly ($7 monthly) and Business $8 per user a month billed yearly. If those limits are fine for you, stay. If projects, reminders or a calendar view are what you miss, the apps below are worth a look.

Free Todoist Alternatives Compared

AppBest forFree plan (checked Oct 2026)Main free-plan limit
TickTickMost features in a free personal appLists, Kanban, basic calendar, habits9 lists, 99 tasks per list, 2 reminders per task
Microsoft To DoOutlook and Microsoft 365 usersCompletely free: My Day, shared lists, recurring remindersSimple lists only
Google TasksGmail and Google Calendar usersCompletely free with a Google accountVery basic, no tags or priorities
Any.doPersonal tasks with a daily plannerTasks, lists, reminders, calendar, daily plannerAdvanced recurring reminders and AI are paid
SuperlistTasks and notes in one placeUnlimited tasks and notes5 lists, 5 people per shared list
TrelloVisual boards for small teamsUnlimited cards, Power-Ups10 collaborators and 10 boards per Workspace
AsanaSolo work or a pair with projectsUnlimited tasks and projects, list, board, calendar2 users
ClickUpTeams that want everything in one toolUnlimited members and tasks60MB storage, 100 automation actions a month
MeisterTaskSimple Kanban for a teamUnlimited members3 projects, no recurring tasks
Remember The MilkClassic to-do list with remindersLists, tags, remindersShare with 2 others, no subtasks
Super ProductivitySolo founders who track timeOpen source (MIT), no accountNo team features
VikunjaTeams that want to self-hostOpen source (AGPL-3.0), free to self-hostYou run the server (or pay for its cloud)
Tasks.orgAndroid users who want privacyOpen source (GPLv3), syncs with Google Tasks or CalDAVAndroid only (desktop in alpha)
Sources: each app's official pricing page, app store listing, help page or GitHub repository, checked 28 October 2026. Free plans change often, so check before you move your team.

The Best Free Todoist Alternatives in 2027

1. TickTick: the most features in a free personal to-do app

TickTick is the closest like-for-like Todoist replacement, and its free plan includes things Todoist charges for, such as a basic calendar view, a habit tracker and a Kanban view. The limits are on volume: the TickTick upgrade page lists 9 lists, 99 tasks per list, 19 checklist items per task, 2 reminders per task and 5 habits on the free plan. Premium raises that to 299 lists and 999 tasks per list and unlocks the full calendar views for US$49.99 a year. It runs on the web, Windows, Mac, iOS and Android, so it suits a solo founder who wants one app for tasks, habits and planning.

2. Microsoft To Do: completely free for Outlook users

Microsoft To Do is free, with no paid tier. Its App Store listing describes My Day, a personalised daily planner with suggested tasks, list sharing with anyone, tasks that sync with Outlook (flagged emails become tasks), one-time or recurring due dates and reminders, steps inside tasks and attachments of up to 25MB. It runs on Windows, iOS, Android and the web. It is simpler than Todoist and has no boards, but if your inbox and calendar are in Outlook, it is the easiest free switch.

3. Google Tasks: free and built into Gmail and Calendar

Google Tasks is free with a Google account. According to Google's Tasks help page, on the web it now opens inside Google Calendar, there are apps for Android and iOS, and a Tasks side panel appears in Gmail, Calendar, Chat, Drive, Docs, Sheets and Slides. You can turn an email into a task, add due dates, notifications and subtasks, and assign group tasks in a Chat space or, with eligible Workspace accounts, in a Google Doc. It is the most basic app on this list, but for founders who run their day from Gmail it needs no setup at all.

4. Any.do: a free personal planner, now aimed at teams

Any.do still has a free Personal plan for one user with tasks and lists, reminders, a calendar, a daily planner and sync across devices. Advanced recurring reminders, location and WhatsApp reminders, colour tags, integrations and AI features are Premium, from $4.99 a month billed annually. Its homepage now sells Any.do mainly as a shared team workspace that works with AI agents, with a 14-day trial, so check the free plan still covers what you need.

5. Superlist: tasks and notes in one app, from the Wunderlist team

Superlist combines a to-do list with notes and comes from the creators of Wunderlist. Its free plan includes unlimited tasks and notes, up to 5 private and shared lists, up to 5 people in shared lists, 25MB per upload and 500MB of storage. The Basic plan ($5 per person a month, or $59 a year) removes the list and member limits and adds integrations and Voice AI; AI meeting notes and AI chat are on the higher Super plan.

6. Trello: free Kanban boards for a small team

Trello is a board tool rather than a to-do list, but many founders use one board as their task list. The free plan has unlimited cards and Power-Ups, unlimited storage with a 10MB limit per file, 250 Workspace command runs a month, up to 10 boards per Workspace and up to 10 collaborators per Workspace. Standard costs $5 per user a month billed annually. See how it compares in Trello vs Todoist.
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7. Asana: unlimited projects for one or two people

Asana has a free Personal plan with unlimited tasks and projects, list, board and calendar views and unlimited storage (100MB per file). The catch is team size: the free plan now covers 2 users. Timeline and Gantt views start on Starter, at $10.99 per user a month billed annually. Good for a solo founder or a co-founder pair that thinks in projects; see Todoist vs Asana.

8. ClickUp: unlimited members, limited storage

ClickUp packs tasks, docs, whiteboards and chat into one tool. Its Free Forever plan allows unlimited members and guests, 5 Spaces, unlimited Docs (but one Wiki), 3 whiteboards, 5 active automations with 100 automation actions a month and 60MB of file storage; Gantt, dashboards and time tracking are only on trial. It is more than most people need for a to-do list, but it is the most generous free option for a growing team. Compare it in ClickUp vs Todoist.

9. MeisterTask: simple Kanban for a team, three projects

MeisterTask is a clean Kanban task manager. Its free plan allows unlimited team members, 5 of whom can be Content Managers who create and edit projects, but only up to 3 projects and 5 notes, and recurring tasks and automations start on the Pro plan. It can import from Asana and Trello, which makes it easy to try.

10. Remember The Milk: a classic list app with many reminder options

Remember The Milk has been around for years and still offers reminders by email, text, instant message and mobile app, plus tags and smart lists. The free version lets you share lists with up to 2 other people and keeps your completed tasks for the last 7 days. Subtasks and unlimited sharing are Pro features, at $49.99 a year.

11. Super Productivity: free, open source, no account

Super Productivity is a free, MIT-licensed task app for Windows, Mac, Linux, Android, iOS and the web. It needs no account and works offline; your data stays on your device and sync through its own Super Sync, WebDAV or Dropbox is optional. It adds things Todoist does not have for free: time tracking with timesheets, a Pomodoro timer and focus mode, Kanban and an Eisenhower matrix, and integrations with Jira, GitHub and GitLab. Version 19.3.1 came out in October 2026.

12. Vikunja: an open-source task manager you host yourself

Vikunja is open source under the AGPLv3 and free to self-host with Docker or native binaries. It has list, Kanban, Gantt and table views, so it works for a team as well as for one person, and it is made and hosted in the EU. If you do not want to run a server, Vikunja Cloud is the paid hosted version. Version 2.7.1 was released in October 2026.

13. Tasks.org: a private, open-source to-do app for Android

Tasks.org is free software under the GNU GPLv3 with filters, tags, lists and subtasks of any depth. It can sync with Google Tasks, CalDAV, DAVx5, EteSync or DecSync CC, works offline and has no ads. It is mainly an Android app; a desktop version is in alpha. Version 15.13 came out in October 2026. For more self-hosted options, see our list of open-source Todoist alternatives.
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What Changed Since Our 2025 List

Several free plans in the 2025 version of this article are smaller now, and one app no longer fits:
  • Asana: the free plan was listed with up to 15 members; Asana's pricing page now says 2 users collaborate for free.
  • Trello: the old list said unlimited collaborators; the free plan now allows up to 10 collaborators per Workspace.
  • ClickUp: free storage is 60MB, not 100MB, and its pricing page showed two different paid price grids when we checked, so confirm the price at checkout.
  • Google Tasks: on the web, Tasks now opens inside Google Calendar rather than as a separate page.
  • Any.do: the product is now marketed as a team workspace with AI agents; the free Personal plan remains, with advanced recurring reminders on Premium.
  • nTask (dropped): it still has a free Basic plan for up to 5 members with 100MB of storage, but projects and Gantt charts need a paid plan, so it is a project tool rather than a free to-do app.
  • New: Superlist, Super Productivity, Vikunja and Tasks.org, which all have real free plans or are free open-source software.

Which Free Todoist Alternative Should You Choose?

  • You want Todoist's features without paying: TickTick, if 9 lists are enough.
  • Your email is in Outlook or Gmail: Microsoft To Do or Google Tasks. Both are completely free.
  • You want no account and full control of your data: Super Productivity, or Tasks.org on Android.
  • You work in a team of up to 10: Trello for boards, or ClickUp if you also want docs and chat.
  • You plan in projects with one co-founder: Asana's free plan for 2 users.
  • You want a team tool on your own server: Vikunja.
  • You want tasks and notes in one place: Superlist, within 5 lists.
Want to compare paid tools too? See our list of Todoist alternatives and our head-to-head Todoist vs Notion.

How Founders Use a Free To-Do App

A to-do app does not build a startup, but it protects the few hours a week you spend on what matters. Keep one inbox for every task, give each day no more than three important tasks, and review the list every Friday. Our list of productivity tools for startups shows what else helps, and these healthy habits for startup founders keep the workload sustainable.
Once your tasks turn into projects, a board or a wiki may fit better. We have checked open-source Trello alternatives with AI, open-source Notion alternatives with AI and free Miro alternatives for whiteboards, and open-source Zapier alternatives to connect your to-do app with the rest of your tools. Before you plan months of work, validate your startup idea with real customers, and turn your expertise into articles that rank with the F/MS AI SEO Tool.

FAQ About Free Todoist Alternatives

What is the best free alternative to Todoist?

TickTick is the closest match with the most features on its free plan: lists, Kanban, a basic calendar view and a habit tracker. Its limits are 9 lists and 99 tasks per list. If you want no limits at all, Microsoft To Do and Google Tasks are completely free.

What does Todoist's free plan include in 2027?

When we checked in October 2026, the free Beginner plan included 5 personal projects, up to 5 people per project, 3 filter views, 5 MB uploads and one week of activity history. Custom reminders and the calendar layout need Pro, at $5 a month billed yearly.

Is Microsoft To Do really free?

Yes. It has no paid tier. You need a Microsoft account, and it includes My Day, shared lists, recurring reminders, steps and attachments of up to 25MB.

Is Google Tasks still available?

Yes. It is free with a Google account, has apps for Android and iOS and opens inside Google Calendar on the web. A Tasks side panel is also available in Gmail, Chat, Drive and Docs.

Is Any.do still free?

Yes, the Personal plan is free for one user with tasks, lists, reminders, a calendar and a daily planner. Advanced recurring reminders, WhatsApp reminders and AI features need Premium, from $4.99 a month billed annually.

Which free Todoist alternative is open source?

Super Productivity (MIT licence), Vikunja (AGPL-3.0) and Tasks.org (GPLv3) are open source and free. Super Productivity needs no account, Vikunja is self-hosted, and Tasks.org is an Android app.

How many people can use Trello and Asana for free?

Trello's free plan allows up to 10 collaborators per Workspace. Asana's free Personal plan covers 2 users.

Which free to-do app has time tracking?

Super Productivity has free time tracking with timesheets, a Pomodoro timer and focus mode. In ClickUp's free plan, time tracking is only available as a trial.

Is nTask a good free Todoist alternative?

Not really. nTask's free Basic plan covers up to 5 members, but projects and Gantt charts need a paid plan, so it works better as a paid project tool than as a free to-do app.

Where can I get a backlink by writing about my startup?

You can publish a guest post in one of the Fe/male Switch startup blogs, which rank in Google and in AI tools. Get a quality backlink.

About the Author

Violetta Bonenkamp, also known as MeanCEO, is an experienced startup founder with an impressive educational background including an MBA and four other higher education degrees. She has over 20 years of work experience across multiple countries, including 5 years as a solopreneur and serial entrepreneur. Throughout her startup experience she has applied for multiple startup grants at the EU level, in the Netherlands and Malta, and her startups received quite a few of those. She’s been living, studying and working in many countries around the globe and her extensive multicultural experience has influenced her immensely.
2026-10-28 01:47 Top Alternatives